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- Tasks: Be the go-to person for office requests and keep everything running smoothly.
- Company: Join a market-leading tech company in the heart of Cambridge.
- Benefits: Enjoy a vibrant office with a free gym, flexible hours, and competitive salary.
- Why this job: Make a real impact in a dynamic environment with opportunities for growth and project involvement.
- Qualifications: Solid admin experience, strong communication skills, and good IT proficiency are essential.
- Other info: Ideal for someone who can be office-based but some remote work is possible.
Your new company is a market-leading technology organisation based in central Cambridge.
Your new role involves being the first point of contact for all Cambridge office requests. You will coordinate the meeting room calendar, manage day-to-day functions, and ensure the office is always kept neat and tidy. You will welcome visitors in a friendly manner, order office supplies, tea, coffee, and snacks, and ensure workplace policies and processes, such as fire safety, health & safety, and first aid, are properly implemented. Coordinating all maintenance and repairs in the office, managing relationships with third-party suppliers and building management, and providing other ad-hoc duties when necessary will also be key aspects of your role. Additionally, you will be Junior PA to the VP of Global Operations and others in the SLT team. As the role evolves, the opportunity to get involved in projects and project coordination, HR & Recruitment is also a possibility.
This position offers a dynamic and engaging work environment where you can make a significant impact on the office's efficiency and atmosphere in a role that will continue to grow and offer more responsibility and scope for progression.
What you’ll need to succeed:
- Proven and solid administration experience, particularly at office manager/junior PA level.
- Excellent organisational and time management skills.
- Strong communication skills for interacting with colleagues and clients.
- The ability to work independently or as part of a team.
- Attention to detail to maintain high standards and accuracy in all tasks.
- Flexibility and adaptability to changing workloads.
- Good IT skills to navigate and utilize various software and technology tools effectively.
What you’ll get in return:
An incredible working environment, arguably one of the best offices to work in in Cambridge with a free on-site gym and unrivalled facilities. Working hours are Monday to Friday, 9.30-6pm (flexibility is offered). It is ideal if you can be office-based 5 days per week, but some home working would be considered for the right candidate. A competitive salary of up to £30,000pa is offered with fantastic benefits. We are looking for someone to start ASAP and this role is being offered on a permanent basis. Our client’s offices are close to Cambridge train station, but there is no parking available.
What you need to do now:
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Office Manager/Junior PA employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager/Junior PA
✨Tip Number 1
Familiarise yourself with the company culture and values of the technology organisation. Understanding their mission and how they operate will help you tailor your approach during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the role and the office environment, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that showcase your organisational and time management skills. Think of scenarios where you've successfully managed multiple tasks or improved office efficiency, as these will resonate well with the hiring team.
✨Tip Number 4
Showcase your adaptability by being ready to discuss how you've handled changing workloads in previous roles. Highlighting your flexibility will demonstrate that you can thrive in a dynamic work environment, which is crucial for this position.
We think you need these skills to ace Office Manager/Junior PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and office management. Emphasise your organisational skills, attention to detail, and any previous roles that involved similar responsibilities.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as your ability to manage multiple tasks and communicate effectively with colleagues and clients.
Highlight Relevant Skills: In your application, clearly outline your IT skills and any software you are proficient in. Given the nature of the role, mention your adaptability and flexibility in managing changing workloads.
Showcase Your Personality: Since the role involves welcoming visitors and being the first point of contact, convey your friendly and approachable nature in your application. Use a positive tone to reflect your ability to create a welcoming atmosphere in the office.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Organisational Skills
As an Office Manager/Junior PA, your ability to organise is crucial. Be prepared to discuss specific examples of how you've managed schedules, coordinated meetings, or maintained office supplies in previous roles.
✨Demonstrate Strong Communication
This role requires excellent communication skills. During the interview, practice clear and concise responses, and be ready to explain how you effectively interact with colleagues and clients in a professional setting.
✨Highlight Your Attention to Detail
Attention to detail is key in this position. Bring up instances where your meticulous nature has led to successful outcomes, whether in managing office tasks or ensuring compliance with workplace policies.
✨Be Ready for Flexibility Questions
Given the dynamic nature of the role, expect questions about how you handle changing workloads. Prepare to share experiences where you've successfully adapted to new challenges or shifting priorities.
