At a Glance
- Tasks: Support the Occupational Health team with admin tasks and coordinate health services.
- Company: Join a supportive team focused on employee wellbeing and health.
- Benefits: Generous leave, flexible working, and a full-time contract.
- Other info: Great opportunity for career growth in a dynamic environment.
- Why this job: Make a real difference in staff wellbeing while developing your admin skills.
- Qualifications: Experience in admin roles and strong organisational skills required.
The predicted salary is between 31500 - 38500 £ per year.
We are seeking a highly organised and professional Occupational Health Administrator to join our Occupational Health and Wellbeing Team. This is a key administrative role, providing efficient support to Occupational Health Advisors, clinicians, university staff, and external stakeholders.
The successful candidate will play a vital role in ensuring the smooth coordination of occupational health services, supporting employee wellbeing initiatives, and maintaining accurate and confidential records in line with GDPR and occupational health standards.
Key Responsibilities- Provide comprehensive administrative support to the Occupational Health team.
- Coordinate and schedule occupational health appointments, health surveillance activities, and wellbeing assessments.
- Manage referrals from managers and HR teams, ensuring timely processing and communication.
- Maintain confidential employee health records and databases accurately and securely.
- Prepare correspondence, reports, clinical documentation, and meeting notes as required.
- Act as the first point of contact for occupational health enquiries from staff, managers, and external providers.
- Liaise with HR, departmental administrators, and medical professionals to support case management processes.
- Monitor inboxes and respond to enquiries in a professional and timely manner.
- Process invoices, purchase orders, and other departmental administrative tasks.
- Ensure compliance with GDPR, data protection legislation, and university policies.
- Produce management information and reports relating to service activity and performance.
- Previous experience in an administrative or coordination role.
- Excellent organisational skills with the ability to manage multiple priorities simultaneously.
- Strong attention to detail and accuracy.
- Experience maintaining confidential and sensitive information.
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a wider team.
- Strong customer service skills and a professional approach.
- Previous experience in Occupational Health.
- Knowledge of occupational health processes and terminology.
- Experience using case management or clinical database systems.
- Understanding of GDPR and information governance requirements.
- Experience supporting wellbeing or employee assistance initiatives.
- Generous annual leave entitlement plus bank holidays.
- Flexible and hybrid working opportunities.
- Full-time role Min 1 year contract.
- Organisation and planning.
- Confidentiality and discretion.
- Customer focus.
- Attention to detail.
- Teamwork and collaboration.
- Problem-solving.
- Communication skills.
- Adaptability and flexibility.
This is an excellent opportunity to join a supportive environment where you can contribute to the wellbeing of staff and help deliver an outstanding Occupational Health service. Candidates with strong administrative experience from healthcare, HR, university, or professional service environments are encouraged to apply.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Business Administrator in Nottingham employer: Hays Business Support
Join a leading professional services organisation that values its employees and fosters a collaborative and inclusive work culture. As a Business Support Manager, you will have the opportunity to lead a dynamic team of Executive Assistants while benefiting from a hybrid working model, strong focus on learning and development, and a comprehensive benefits package. This role not only offers competitive salary but also provides a platform for meaningful career progression within a highly respected firm.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator in Nottingham
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Hays Business Support.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Hays Business Support.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Hays Business Support, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Business Administrator in Nottingham
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Hays Business Support.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Hays Business Support.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Hays Business Support. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Hays Business Support. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Hays Business Support’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
