At a Glance
- Tasks: Be the face of our enquiry service and coordinate exciting events.
- Company: Join a well-known business with a community-focused mission.
- Benefits: Gain valuable experience in administration and event management.
- Other info: Flexible hours perfect for students looking to balance work and study.
- Why this job: Make a real impact while developing your organisational skills.
- Qualifications: 5 GCSEs including English and Maths; Office 365 proficiency.
Are you a highly organised individual with a passion for the community and a "can-do" attitude? We are seeking a dedicated Administrator/Secretary to join our client's team in supporting a well-known business. This is a vital role designed to ensure the smooth day-to-day running of the office. You will be the face of our enquiry service, the person behind the event coordination, and a key support to the Secretary.
Key Responsibilities
- Act as the first point of contact for enquiries via phone and email.
- Manage incoming/outgoing posts and maintain efficient filing and information systems.
- Lead the booking process for events, including drafting promotional flyers, processing bookings, sending confirmations, and providing committee boards with accurate attendance reports.
- Assist with Month-end and Year-end procedures for audit purposes.
- Coordinate with the Finance team regarding BACS payments and invoicing.
- Support the growth of the company news by using social media and our website to promote upcoming events.
- Work closely with colleagues to share skills, cover essential tasks during leave periods, and build effective relationships with our members.
What We Are Looking For
- Proven experience in general administration, specifically using Office 365 (Word, Excel, Outlook).
- The ability to prioritise demanding tasks, meet deadlines, and respond effectively to change.
- Exceptional face-to-face, telephone, and written communication skills.
- Comfortable producing written and numerical data for reports and monitoring event numbers.
- A commitment to promoting equality and diversity.
- While knowledge of our organisation is an advantage, it is not essential - a positive, helpful approach is what matters most.
Minimum Requirements
- At least 5 GCSEs (Grade C/4 or above), including English and Maths.
- Proficiency in ICT packages, social media, and databases.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Part Time Administrator in Leicester employer: Hays Business Support
Join a vibrant and community-focused organisation as a Part Time Administrator, where your organisational skills will shine in a supportive and collaborative work environment. With a commitment to employee growth and a culture that values diversity and inclusion, you'll have the opportunity to make a meaningful impact while enjoying flexible working arrangements. Located in a dynamic area, this role offers unique advantages such as engaging with local events and fostering connections within the community.
