At a Glance
- Tasks: Support a dynamic property team in managing a diverse commercial portfolio.
- Company: Join a professional property team in the heart of Leeds.
- Benefits: Gain valuable experience and develop your career in the commercial property sector.
- Other info: Opportunity for growth and learning in a supportive team.
- Why this job: Be part of a busy environment where your organisational skills will shine.
- Qualifications: Previous admin experience and strong attention to detail are key.
I am currently recruiting for a Property Administrator to join a busy and professional property team based in Leeds city centre. This is an excellent opportunity for an organised and detail-oriented administrator looking to develop their career within the commercial property sector. Working closely with an experienced team of Property Managers and Surveyors, you will play a key role in supporting the day-to-day management of a varied commercial property portfolio across the UK.
Key Responsibilities
- Processing and managing supplier invoices received via email and post
- Coding invoices and preparing documentation for approval
- Uploading invoices to the property management system for payment
- Assisting with service charge reconciliations
- Supporting tenant credit control activities
- Downloading and processing utility invoices from online portals
- Administering insurance renewals and arranging tenant recharges
- Coordinating business rates processes for vacant properties
- Liaising with utility providers regarding tenant move-ins and move-outs
- Uploading and monitoring utility meter readings
- Arranging utility recharges and processing landlord liabilities where applicable
- Supporting the negotiation and administration of utility contracts
- Maintaining accurate records and ensuring information is updated across internal systems
- Providing general administrative support to the wider property management team
What We're Looking For
- Previous administration experience within a busy office environment
- Strong attention to detail and a high level of accuracy
- Excellent organisational and time-management skills
- Confident communication skills with the ability to liaise with a range of stakeholders
- Strong Microsoft Office skills, particularly Excel, Word and Outlook
- Ability to manage multiple priorities and meet deadlines
- Experience in property, finance, utilities, service charge administration or accounts administration would be advantageous, but not essential
- A proactive and professional approach to work
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Property Administrator in Leeds employer: Hays Business Support
Join a leading professional services organisation that values its employees and fosters a collaborative and inclusive work culture. As a Business Support Manager, you will have the opportunity to lead a dynamic team of Executive Assistants while benefiting from a hybrid working model, strong focus on learning and development, and a comprehensive benefits package. This role not only offers competitive salary but also provides a platform for meaningful career progression within a highly respected firm.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator in Leeds
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Hays Business Support.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Hays Business Support? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Hays Business Support's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Property Administrator in Leeds
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Property Administrator role at Hays Business Support, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Hays Business Support
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Hays Business Support operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Hays Business Support. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Hays Business Support.
