At a Glance
- Tasks: Support senior leaders by managing schedules, communications, and key meetings.
- Company: Join a thriving construction and infrastructure company with a collaborative culture.
- Benefits: Competitive salary, immediate start, and potential for permanent position.
- Other info: Fast-paced role with opportunities for career growth and development.
- Why this job: Gain valuable experience working closely with senior leadership in a dynamic environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Your new company
Join a well-established and growing organisation within the construction and infrastructure sector, employing over 300 people across the UK. The business plays a key role in delivering multi-utility and infrastructure projects and prides itself on a collaborative, fast-paced working culture. You will be based full-time on-site in a modern office environment, working closely with a highly engaged senior leadership team and contributing directly to the smooth running of the business.
Your new role
As an Interim Executive Assistant, you will provide high-level, proactive support to the Managing Director and senior leadership team. This is a pivotal role, ensuring the seamless coordination of leadership activities during a period of transition.
Key responsibilities will include:
- Managing multiple senior inboxes, prioritising communications and ensuring timely responses
- Coordinating complex diaries, meetings, site visits, and schedules across several Directors
- Acting as a key point of contact for internal and external stakeholders
- Preparing board packs, reports, and presentations to a high standard
- Attending meetings, taking minutes, and ensuring all actions are tracked and delivered
- Supporting leadership events and internal engagement activities
- Coordinating travel, logistics, and operational requirements for Directors
- Maintaining structured systems and identifying opportunities to improve processes and efficiency
This is a fast-paced, hands-on role where you will act as the central hub for leadership coordination, enabling senior stakeholders to focus on strategic objectives and operational delivery.
What you'll need to succeed
To thrive in this role, you will be an experienced and highly organised Executive Assistant with the confidence to manage multiple priorities in a dynamic environment. You will bring:
- Proven experience supporting senior leadership or board-level stakeholders
- Strong experience managing multiple diaries and inboxes simultaneously
- Exceptional organisation, prioritisation, and time-management skills
- The ability to remain calm under pressure and adapt to changing priorities
- Excellent communication skills, with a professional and confident approach
- A proactive mindset, with the ability to anticipate needs and take initiative
- High levels of discretion and integrity when handling sensitive information
Experience within construction, infrastructure, engineering, or a similar fast-paced sector would be advantageous.
What you'll get in return
- Competitive salary
- Immediate start with a defined 3-month interim contract
- Opportunity to work closely with a senior leadership team, gaining valuable exposure
- A varied and impactful role where no two days are the same
- Full-time, office-based role with on-site parking available
- Potential opportunity to be considered for a permanent position
What you need to do now
If you are a proactive and experienced Executive Assistant looking for an immediate start in a fast-paced and rewarding environment, we would love to hear from you.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Executive Assistant in Hedge End employer: Hays Business Support
Join a dynamic and collaborative organisation in the construction and infrastructure sector, where you will thrive in a fast-paced environment alongside a highly engaged senior leadership team. With a focus on employee growth and development, this role offers competitive benefits, on-site parking, and the potential for a permanent position, making it an excellent opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Hedge End
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and infrastructure sector. Attend industry events or join relevant online groups to meet people who might know about opportunities. Remember, it's all about who you know!
✨Tip Number 2
Prepare for those interviews! Research the company and its leadership team. Be ready to discuss how your skills as an Executive Assistant can help them thrive in their fast-paced environment. Show them you're not just another candidate, but the right fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect match for their needs.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly can sometimes give you an edge over other candidates. So, get your CV in there and let’s get you that job!
We think you need these skills to ace Executive Assistant in Hedge End
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leadership and managing multiple priorities, as these are key for us in this fast-paced environment.
Craft a Compelling Cover Letter:Your cover letter should reflect your proactive mindset and ability to adapt to changing priorities. Use it to showcase how your skills align with our needs and why you’re excited about joining our team.
Showcase Your Organisation Skills:In your application, emphasise your exceptional organisation and time-management skills. We want to see how you’ve successfully managed complex diaries and communications in previous roles.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our senior leadership team.
How to prepare for a job interview at Hays Business Support
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a fast-paced environment. Familiarise yourself with managing multiple diaries, prioritising communications, and supporting senior leadership. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisation Skills
Prepare examples from your past experiences where you've successfully managed complex schedules or handled multiple priorities. Be ready to discuss how you stay organised and ensure timely responses, as this is crucial for the role. Use specific scenarios to illustrate your ability to remain calm under pressure.
✨Communicate Confidently
Since excellent communication skills are key for this position, practice articulating your thoughts clearly and professionally. During the interview, be confident in your responses and don’t hesitate to ask questions. This shows your engagement and interest in the role and the company.
✨Demonstrate Proactivity
Highlight instances where you've anticipated needs or taken initiative in previous roles. This could involve improving processes or identifying opportunities for efficiency. Showing that you can think ahead and act without always being directed will resonate well with the interviewers.
