The Role:
As a Fleet Accounts Administrator, you'll play a vital part in supporting the management of a large commercial fleet. You'll handle data, analyse costs, raise purchase orders, work with suppliers, and communicate with internal stakeholders - all while keeping processes running smoothly.
This role is perfect for someone who is confident with numbers, highly organised, and enjoys a mix of administrative and analytical tasks.
Key Responsibilities:
Maintain accurate contract and cost information for fleet vehicles
Raise and process annual and monthly purchase orders
Analyse invoice backings and challenge discrepancies where needed
Reconcile financial data across multiple systems
Manage shared inbox queries in a timely, professional manner
Provide data and reports as requested by senior team members
Support fleet-related projects and day-to-day operations
Communicate effectively with suppliers, finance teams, and other stakeholders
Assist with updating fleet records, systems, and compliance checks
Key skills:
Advanced Excel skills, including VLOOKUPs
Experienced in data manipulation and able to deal with a high level of detail, with a methodical approach
Ability to work effectively in a fast-paced, high-volume environment
Resilience and the ability to stay calm under pressure
Strong communication skills - able to liaise professionally with suppliers, finance teams, and internal colleagues
Ability to work both independently and as part of a team
Experience raising purchase orders and working with multiple business systems
Desirable:
Previous experience in a fleet, finance, supply chain or administration environment
Confidence analysing invoices, cost data or financial information
Comfortable navigating various internal/external systems
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Only candidates based in UK and eligible to work in UK are allowed
As a Fleet Accounts Administrator, you'll play a vital part in supporting the management of a large commercial fleet. You'll handle data, analyse costs, raise purchase orders, work with suppliers, and communicate with internal stakeholders - all while keeping processes running smoothly.
This role is perfect for someone who is confident with numbers, highly organised, and enjoys a mix of administrative and analytical tasks.
Key Responsibilities:
Maintain accurate contract and cost information for fleet vehicles
Raise and process annual and monthly purchase orders
Analyse invoice backings and challenge discrepancies where needed
Reconcile financial data across multiple systems
Manage shared inbox queries in a timely, professional manner
Provide data and reports as requested by senior team members
Support fleet-related projects and day-to-day operations
Communicate effectively with suppliers, finance teams, and other stakeholders
Assist with updating fleet records, systems, and compliance checks
Key skills:
Advanced Excel skills, including VLOOKUPs
Experienced in data manipulation and able to deal with a high level of detail, with a methodical approach
Ability to work effectively in a fast-paced, high-volume environment
Resilience and the ability to stay calm under pressure
Strong communication skills - able to liaise professionally with suppliers, finance teams, and internal colleagues
Ability to work both independently and as part of a team
Experience raising purchase orders and working with multiple business systems
Desirable:
Previous experience in a fleet, finance, supply chain or administration environment
Confidence analysing invoices, cost data or financial information
Comfortable navigating various internal/external systems
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Only candidates based in UK and eligible to work in UK are allowed
Fleet Accounts Administrator employer: Hays Business Support
Join a leading professional services organisation that values its employees and fosters a collaborative and inclusive work culture. As a Business Support Manager, you will have the opportunity to lead a dynamic team of Executive Assistants while benefiting from a hybrid working model, strong focus on learning and development, and a comprehensive benefits package. This role not only offers competitive salary but also provides a platform for meaningful career progression within a highly respected firm.
