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For Companies At a Glance
- Tasks: Support the Managing Director and owners with administrative tasks and manage office operations.
- Company: Join a prestigious independent corporation in the investment banking industry.
- Benefits: Gain valuable experience in a dynamic environment with potential for growth.
- Why this job: Be an integral part of a small team, handling diverse responsibilities and engaging with stakeholders.
- Qualifications: Previous EA experience, strong IT skills, and excellent communication abilities required.
- Other info: Confidentiality and discretion are key in managing personal affairs.
The predicted salary is between 36000 - 60000 £ per year.
Your new company You will be joining an independent and prestigious corporation within the investment banking industry. They are looking to recruit an experienced Executive Assistant to join their small team, supporting commercial and private affairs as an integral member of the organisation. Your new role As the Executive Assistant, you will be responsible for providing a professional and efficient administrative service within the main office function, and be EA to the Managing Director and owners. The key responsibilities include, but are not limited to: Liaising with external stakeholders and suppliers to renew / arrange key contracts. Diary / mailbox management for the Managing Director and owners. Organise events, meetings and handle client correspondence. Arrange travel, both domestic and international. Day to day management of office premises. Document management and general administration. Act as a gatekeeper for external queries. Handle the owners' personal affairs and projects with confidentiality and discretion. What you'll need to succeed Previous experience working in a similar role. Experience as an EA within the financial services (desirable). IT literate and proficient in Microsoft Office with moderate to excellent excel skills. Strong written and verbal communication skills. Proactive with the ability to use your initiative. Numerical with good commercial awareness. Adaptable with the ability to deliver in a busy role….
Executive Assistant employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the investment banking industry. Understanding the specific terminology and trends can help you stand out during conversations and interviews.
✨Tip Number 2
Highlight your experience in managing complex schedules and travel arrangements. Be ready to share specific examples of how you've successfully handled similar responsibilities in the past.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office, especially Excel. Consider preparing a brief demonstration or examples of how you've used these tools effectively in previous roles.
✨Tip Number 4
Showcase your ability to maintain confidentiality and discretion. Prepare to discuss situations where you've had to handle sensitive information and how you managed those responsibilities.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your relevant experience as an Executive Assistant, especially in the investment banking or financial services sector. Emphasize your skills in diary management, communication, and document handling.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your understanding of the role and the company. Mention specific experiences that demonstrate your ability to manage stakeholders, organize events, and handle confidential information.
Highlight IT Proficiency: Since the role requires strong IT skills, particularly in Microsoft Office, make sure to mention any relevant certifications or experiences that showcase your proficiency, especially in Excel.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with various stakeholders in previous roles. This could include managing client correspondence or liaising with external suppliers.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Experience
Be prepared to discuss your previous roles as an Executive Assistant, especially in the financial services sector. Highlight specific examples where you successfully managed diaries, organized events, or liaised with external stakeholders.
✨Demonstrate IT Proficiency
Since the role requires strong IT skills, particularly in Microsoft Office and Excel, be ready to discuss your experience with these tools. You might even want to mention any advanced functions or features you are comfortable using.
✨Emphasize Communication Skills
Strong written and verbal communication is crucial for this position. Prepare to provide examples of how you've effectively communicated with clients, managed correspondence, or handled sensitive information in a professional manner.
✨Exhibit Proactivity and Initiative
The company values a proactive approach. Think of instances where you took the initiative to solve problems or improve processes in your previous roles. This will demonstrate your ability to thrive in a busy environment.
