At a Glance
- Tasks: Support senior leaders by managing schedules, communications, and key projects.
- Company: Join a thriving construction firm with a collaborative culture.
- Benefits: Competitive pay, modern office, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on teamwork and innovation.
- Why this job: Be a vital part of a dynamic team during an exciting transition.
- Qualifications: Strong organisational skills and experience in administrative support.
The predicted salary is between 35000 - 45000 £ per year.
Your new company is a well-established and growing organisation within the construction and infrastructure sector, employing over 300 people across the UK. The business plays a key role in delivering multi-utility and infrastructure projects and prides itself on a collaborative, fast-paced working culture. You will be based full-time on-site in a modern office environment, working closely with a highly engaged senior leadership team and contributing directly to the smooth running of the business.
Your new role as an Interim Executive Assistant involves providing high-level, proactive support to the Managing Director and senior leadership team. This is a pivotal role, ensuring the seamless coordination of leadership activities during a period of transition.
Key responsibilities will include:
- Managing multiple senior inboxes, prioritising communications and ensuring timely responses
- Coordinating complex diaries, meetings, site visits, and schedules across several Directors
- Acting as a key point of contact for internal and external stakeholders
- Preparing board packs, reports, and presentations to a high standard
- Attending meetings, taking minutes, and ensuring all actions are tracked and delivered
- Supporting leadership events and internal engagement activities
- Coordinating travel, logistics, and operational requirements for Directors
- Maintaining structured systems and identifying opportunities to improve processes
Executive Assistant employer: Hays Business Support
Join a dynamic and supportive organisation in the construction and infrastructure sector, where your role as an Executive Assistant will be integral to the success of a collaborative team. With a focus on employee development and a modern office environment, you will enjoy a fast-paced culture that values innovation and teamwork, alongside opportunities for professional growth and engagement with senior leadership.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the construction and infrastructure sector, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info on job opportunities.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about collaboration, think of examples from your past experiences that showcase your teamwork skills and adaptability.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance of landing that Executive Assistant role. We love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience, especially in managing senior inboxes and coordinating complex schedules. We want to see how your skills align with our fast-paced, collaborative culture!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive support experience and how you can contribute to the smooth running of our business during this transition.
Showcase Your Communication Skills:As an Executive Assistant, communication is key. In your application, demonstrate your ability to prioritise communications and manage stakeholder relationships. We love candidates who can convey their thoughts clearly and effectively!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Hays Business Support
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing senior inboxes, coordinating complex diaries, and preparing high-quality reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise communications and ensure timely responses, as this is crucial for supporting a senior leadership team effectively.
✨Engage with the Company Culture
Research the company’s culture and values before your interview. Since they pride themselves on a collaborative, fast-paced environment, think about how your personal work style aligns with this. Be ready to share how you can contribute to maintaining a positive atmosphere while ensuring smooth operations.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the role and the company. For example, inquire about the current challenges the leadership team faces or how they measure success for the Executive Assistant position. This shows you're proactive and genuinely interested in contributing to their success.
