Welsh Speaking Office Administrator in Cardiff

Your new company is a Not for Profit organisation based in central Cardiff.

Your new role involves working as a Welsh Speaking Office Administrator, responsible for the following:

• Carrying out a range of administrative support services for the organisation, including handling all enquiries (electronic and postal) through the medium of Welsh and English, ensuring confidentiality is maintained at all times, handling translation requests, and accommodation/travel bookings for staff.
• Welcoming visitors and ensuring that every visitor receives a professional and welcoming experience by following the correct processes and informing the relevant person of their arrival.
• Coordinating office events and meetings, including making arrangements for visitors, parking spaces, accommodation, room booking, refreshments, and organising catering with local suppliers.
• Ensuring the offices are presentable and welcoming for staff and visitors, including managing supplies and equipment.
• Maintaining office supplies and equipment effectively and replenishing stocks by ordering from nominated external providers and raising the necessary purchase orders for approval.
• Assisting the Senior Programme Delivery Officer (Systems Engagement) with office health and safety requirements, including reporting accidents/incidents, provision of first aid, fire marshal duties, and first aid stock inventory.
• Maintaining the corporate contacts database and global calendar, ensuring all entries are reviewed and updated.
• Organising and providing administrative support for meetings, including arranging and attending meetings, booking venues or setting up virtual sessions, issuing invitations, taking clear and accurate minutes, and distributing agendas and papers as required.
• Providing general support and assistance to staff in relation to IT or mobile phone issues, escalating the issue to providers if it cannot be resolved easily.
• Overseeing locker facilities, recycling, and waste management, including on-site and off-site storage arrangements, as well as providing an initial office induction for new employees at the facilities.
• Assisting other employees with clerical support on request.

To succeed in this role, you will need to be fluent in Welsh and English, have administrative experience relevant to the role and duties, possess a can-do attitude, be a strong team player, and have good IT skills with the ability to pick up processes and systems quickly.

This is a 12-month fixed-term contract to start ASAP. This is a fully office-based role. There may be the opportunity in the future to potentially move to hybrid working, but initially, the role will be fully office-based. The offices are located in central Cardiff near major transport links. Salary for the role is £27,694 to £29,539 based on experience. Please note this is an essential Welsh role and part of the interview process will be conducted in Welsh.

If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.