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- Tasks: Manage the Executive's time and communications for maximum efficiency.
- Company: Join a dynamic team supporting the Executive Director.
- Benefits: Hybrid working, competitive pay, and accessible parking.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Experience in administrative roles and strong communication skills.
- Other info: Temporary role with potential for growth and development.
The predicted salary is between 13 - 16 £ per hour.
Your new role involves proactively managing the Executive's time, including regular review of diary commitments, identification of time for strategic thinking, and minimising time spent on low-priority meetings. You will implement and maintain an email triage system to categorise and prioritise incoming communications, ensuring timely responses and flagging urgent matters. Additionally, you will coordinate weekly planning sessions with the Executive to review upcoming commitments, adjust priorities, and ensure preparedness for key meetings. Tracking and reporting on key administrative metrics (e.g. meeting load, action completion rates, diary utilisation) will support continuous improvement. You will provide highly efficient, professional, and confidential support to members of the Executive Team.
What you’ll need to succeed:
- Demonstrate expertise in a full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent.
- Experience of working at a Personal or Executive Assistant level.
- Excellent interpersonal and communication skills in all written and verbal contact, using negotiation and persuasive skills as required.
- The ability to organise your own workload and time efficiently using initiative where appropriate and the ability to judge the importance of information.
- Responsible for liaising with stakeholders, senior management, departmental staff, external organisations, and members of the public in a courteous manner at all times.
What you’ll get in return:
- Hybrid working
- £16.37 per hour
- Available parking
- 6 month temporary role
- Accessible via some public transport links
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Business Support Officer to the Executive Director employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Officer to the Executive Director
✨Tip Number 1
Get to know the company culture before your interview. Research their values and mission, and think about how your skills as a Business Support Officer can align with them. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As you'll be liaising with various stakeholders, it's crucial to demonstrate your excellent interpersonal abilities. Try role-playing common scenarios with a friend or family member to boost your confidence.
✨Tip Number 3
Prepare some questions to ask during the interview. This shows that you're proactive and engaged. Think about what you'd like to know regarding the Executive's priorities or the team's dynamics—this can also help you assess if the role is right for you.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and reiterate your interest in the position. Plus, it’s a great opportunity to highlight any key points you might have missed during the chat.
We think you need these skills to ace Business Support Officer to the Executive Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your expertise in administrative and organisational policies, as well as any relevant experience at a Personal or Executive Assistant level.
Craft a Compelling Cover Letter: Use your cover letter to showcase your communication skills. Explain how you can proactively manage the Executive's time and implement effective email triage systems. This is your chance to show us your personality!
Showcase Your Interpersonal Skills: In your application, emphasise your ability to liaise with various stakeholders. We want to see examples of how you've maintained professionalism and courtesy in past roles, especially when dealing with senior management.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Hays Business Support
✨Master the Diary Management
Get familiar with diary management tools and techniques. Be ready to discuss how you would proactively manage the Executive's time, including identifying strategic thinking slots and minimising low-priority meetings.
✨Showcase Your Communication Skills
Prepare examples of your excellent interpersonal and communication skills. Think about times when you've successfully negotiated or persuaded others, as this will be key in liaising with stakeholders and senior management.
✨Demonstrate Organisational Expertise
Be prepared to talk about your experience with administrative and organisational policies. Highlight specific instances where you've efficiently organised your workload and used initiative to prioritise tasks effectively.
✨Highlight Continuous Improvement Mindset
Discuss how you track and report on key metrics, like meeting loads and action completion rates. Show that you're committed to continuous improvement and can provide insights into how to enhance administrative processes.