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For Companies At a Glance
- Tasks: Support business and facilities administration, manage contractors, and ensure compliance with health regulations.
- Company: Join a dynamic team in Sheffield city centre, focused on customer service and operational excellence.
- Benefits: Flexible 37-hour week, potential for contract extension, and immediate start available.
- Why this job: Gain valuable experience in administration while working in a vibrant office environment.
- Qualifications: Strong organisational skills, good IT proficiency, and excellent customer service abilities required.
- Other info: Temporary role for 4-12 weeks, with the possibility of becoming a longer-term position.
The predicted salary is between 20720 - 29080 £ per year.
We are looking for an immediately available Business Support candidate who ideally has some experience in Facilities or Health and Safety. Failing that, you must be a strong, organised administrator with superb customer service skills, as this role will be dealing with contractors and visitors to the building on a daily basis.
Your role will be to provide customer-focussed administrative support across finance, commercial and facilities teams, and an efficient and effective service to both internal and external stakeholders.
Key Vacancy information
- Temporary job opportunity for 4-12 weeks - this job could become a fixed contract for 9-12 months (subject to the discretion of the business and performance of the candidate)
- Salary guide £25,900
- Immediate start in April 2025. (Successful applicants must be available to start temporary work and not be on notice)
- Monday - Friday 9am - 5pm
- Sheffield city centre location
- 100% office based
Duties:
- Business Administration and facilities administration tasks
- Reception cover where required
- Working with the landlord to ensure the premises comply with safety and health regulations.
- Managing relationships with external contractors for essential services such as cleaning, general maintenance and repairs.
- Keeping supplies well stocked, updating SOPs and policies and procedures so they are relevant and up to date.
- Preparing written responses to enquiries, processing incoming and outgoing post.
What you'll need to succeed
- Previous experience in a similar role would be great, but as mentioned above, a strong administrator would be welcome to apply.
- Good written, verbal and IT skills are essential.
- Interpersonal skills and the ability to work face to face with visitors to the building.
- Ideally previous experience of facilities administration/coordination would be advantageous.
- Flexible 37-hour week, this role will be 100% office-based.
- Temporary
- Immediate start in Sheffield - the successful applicant must be able to start work quickly.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Business Admin /Facilities Admin Support - Tempprary employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Admin /Facilities Admin Support - Tempprary
✨Tip Number 1
Make sure to highlight your organisational skills during any conversations or interviews. This role requires a strong administrator, so be ready to share examples of how you've successfully managed multiple tasks or projects in the past.
✨Tip Number 2
Since this position involves dealing with contractors and visitors, practice your customer service skills. Think of scenarios where you provided excellent service and be prepared to discuss them, as this will show your ability to handle face-to-face interactions effectively.
✨Tip Number 3
Familiarise yourself with health and safety regulations relevant to facilities management. Even if you don't have direct experience, showing that you understand these concepts can set you apart from other candidates.
✨Tip Number 4
Network with professionals in the facilities management field. Attend local events or join online forums to connect with others who might provide insights or even referrals for this type of role.
We think you need these skills to ace Business Admin /Facilities Admin Support - Tempprary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in business administration and any exposure to facilities or health and safety. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your customer service skills and organisational abilities. Mention specific examples of how you've successfully managed relationships with contractors or handled administrative tasks in previous roles.
Highlight Key Skills: In your application, emphasise your written and verbal communication skills, as well as your IT proficiency. These are essential for the role, so provide examples of how you've used these skills effectively in past positions.
Be Ready for Immediate Start: Since the role requires an immediate start, make it clear in your application that you are available to begin work right away. This will show your eagerness and suitability for the temporary position.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Organisational Skills
As a Business Admin/Facilities Admin Support, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities of the role.
✨Highlight Customer Service Experience
Since this role involves dealing with contractors and visitors, emphasise your customer service skills. Share specific instances where you provided excellent service or resolved issues effectively, showcasing your interpersonal skills.
✨Familiarise Yourself with Health and Safety Regulations
Even if you lack direct experience in facilities administration, having a basic understanding of health and safety regulations can set you apart. Research common regulations relevant to office environments and be prepared to discuss them.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you'd handle real-life situations in the workplace. Think about scenarios involving contractor management or administrative challenges, and prepare your responses to demonstrate your problem-solving abilities.
