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- Tasks: Manage diaries, schedule meetings, and handle correspondence in a dynamic office environment.
- Company: Join a large public sector organisation making a difference in Ballymena.
- Benefits: Enjoy part-time hours with a competitive pay rate of £13.73 per hour.
- Why this job: Gain valuable experience in administration while contributing to community service and teamwork.
- Qualifications: 5 GCSEs including English and Maths, plus proficiency in Microsoft Office.
- Other info: This is a temporary role with flexible hours, perfect for students seeking work-life balance.
Your new company is a large public sector organisation based in Ballymena.
Your new role includes:
- Maintaining diaries and scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence and preparing outgoing mail.
- Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems, and dealing with general enquiries from the public.
- Devising and maintaining office systems to deal with the flow and storage of files and information both electronically and in hard copy in compliance with auditing procedures.
- Attending meetings, as required, to take notes, compile and agree minutes, noting attendance and following up to identify/prioritise and action matters which require attention.
- Coordinating courses/seminars and taking lead responsibility for booking venues/accommodation, arranging catering/equipment/travel, and being responsible for delegate registration.
- Supporting the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes, and ensuring invoices are processed by payment deadlines.
- Dealing with queries from the public and relevant stakeholders in respect of areas of service delivery.
- Assisting with the production and delivery of all related publications, promotional material, online content, and awareness events, liaising with the Procurement Service regarding the purchase and production of marketing and promotional material, and being responsible for stock control.
What you will need to succeed:
- 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy.
- The ability to deal efficiently with large volumes of work and successfully prioritise competing demands.
- A qualification that demonstrates competency in working with office technology, i.e. Word Processing or Typewriting.
- Working experience with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
What you will get in return:
- £13.73 per hour.
- Part-time (29.6 hours).
- Based in Ballymena.
- Temporary on a month-to-month basis.
If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Administrative Assistant (4 days) - Ballymena employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (4 days) - Ballymena
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Office applications like Word, Excel, and PowerPoint. Being proficient in these will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Practice your organisational skills by creating a mock schedule or diary management system. This will help you showcase your ability to manage competing demands effectively during any interviews or discussions.
✨Tip Number 3
Prepare to discuss your experience with handling public inquiries and stakeholder communication. Think of examples where you've successfully managed queries or provided support, as this is a key part of the role.
✨Tip Number 4
Research the public sector organisation you're applying to. Understanding their values and mission can help you tailor your responses and show that you're genuinely interested in contributing to their goals.
We think you need these skills to ace Administrative Assistant (4 days) - Ballymena
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your proficiency in Microsoft Office applications and any previous administrative roles.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your ability to manage diaries, handle correspondence, and coordinate events, showcasing how you can add value to the team.
Highlight Qualifications: Clearly state your qualifications, especially your GCSEs in English Language and Maths. If you have any additional certifications related to office technology, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll be juggling multiple tasks. Be prepared to discuss specific examples of how you've successfully managed your time and prioritised competing demands in previous roles.
✨Familiarise Yourself with Office Technology
Make sure you brush up on your skills with Microsoft Office applications, especially Word, Excel, and PowerPoint. You might be asked to demonstrate your proficiency, so consider bringing a portfolio of your work or examples of documents you've created.
✨Prepare for Common Questions
Anticipate questions related to handling queries from the public and managing correspondence. Think about how you would respond to challenging situations and be ready to share your strategies for effective communication.
✨Understand the Company’s Values
Research the public sector organisation and understand its mission and values. This will help you align your answers with what they are looking for and show that you're genuinely interested in contributing to their goals.
