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- Tasks: Process supplier invoices and payments while maintaining accurate vendor data.
- Company: Join a dynamic team in a supportive finance environment.
- Benefits: Enjoy flexible working options and opportunities for career growth.
- Other info: Be part of a team that values accuracy and compliance in finance.
- Why this job: Make an impact by ensuring smooth financial operations and building supplier relationships.
- Qualifications: Experience in accounts payable and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
The Accounts Payable Clerk is responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining high-quality vendor master data, and supporting the integrity of the purchase-to-pay process. This role includes responsibility for master data cleansing, with a particular focus on validating and updating missing or incorrect supplier bank details.
Key Responsibilities
- Invoice Processing & Payments
- Process high volumes of purchase invoices accurately and in a timely manner
- Match invoices to purchase orders and goods received notes (2-way/3-way matching)
- Resolve invoice discrepancies in collaboration with internal departments and suppliers
- Prepare and process supplier payment runs (BACS, CHAPS, Faster Payments, etc.)
- Ensure all payments are approved in line with company policies
- Supplier Account Management
- Maintain strong relationships with suppliers, responding to queries and resolving issues promptly
- Perform regular supplier statement reconciliations and resolve outstanding balances
- Monitor aged payables and escalate overdue or disputed items
- Master Data Management & Cleansing
- Maintain and update supplier master data within ERP/accounting systems
- Identify and cleanse duplicate, incomplete, or inaccurate vendor records
- Ensure consistency and standardisation of supplier data across systems
- Review and update supplier profiles to maintain data integrity and audit compliance
- Bank Detail Validation & Missing Data Matching
- Identify suppliers with missing or incomplete bank details and proactively obtain required information
- Validate new and updated bank details in line with internal controls and fraud prevention procedures
- Cross-check bank details against supporting documentation and supplier confirmations
- Liaise with suppliers and internal teams to match and complete missing payment information
- Support implementation of controls to minimise risk of fraudulent or incorrect payments
- Controls, Compliance & Reporting
- Ensure adherence to internal controls, policies, and financial regulations
- Assist in audit processes by providing supporting documentation and explanations
- Contribute to process improvements within the AP function
- Prepare reports on invoice processing, payment status, and data quality metrics
Key Skills & Experience
- Previous experience in an Accounts Payable or finance administration role
- Strong understanding of AP processes, including invoice matching and payment runs
- Experience maintaining vendor master data and performing data cleansing activities
- Familiarity with ERP/accounting systems (e.g., SAP, Oracle, Dynamics, Sage)
- High level of accuracy and strong attention to detail
- Good organisational and time management skills
- Strong communication skills, both written and verbal.
What you'll get in return
Flexible working options available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Accounts Payable Specilist in Wilmslow employer: Hays Accounts and Finance
Contact Detail:
Hays Accounts and Finance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Specilist in Wilmslow
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the hunt for an Accounts Payable role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your AP knowledge. Be ready to discuss your experience with invoice processing, vendor management, and data cleansing. We want to see that you can handle the nitty-gritty of the role!
✨Tip Number 3
Don’t just apply anywhere—focus on companies that align with your values and career goals. Check out our website for roles that fit your skills and interests, and tailor your approach to each one.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Accounts Payable Specilist in Wilmslow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Specialist role. Highlight your experience with invoice processing, vendor management, and any relevant ERP systems you've used. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail: Since this role requires a high level of accuracy, be sure to showcase your attention to detail in your application. Mention specific examples where you’ve successfully managed data cleansing or resolved discrepancies. We love seeing those real-life examples!
Keep It Professional Yet Friendly: While we appreciate a friendly tone, remember to keep your application professional. Use clear language and avoid jargon. We want to get to know you, but we also need to see that you can communicate effectively in a business setting.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at Hays Accounts and Finance
✨Know Your Numbers
Brush up on your understanding of key Accounts Payable metrics and processes. Be ready to discuss how you’ve handled high volumes of invoices, matched them accurately, and resolved discrepancies in the past. This shows you’re not just familiar with the role but have practical experience.
✨Master Data Matters
Since this role involves maintaining vendor master data, be prepared to talk about your experience with data cleansing and management. Share specific examples of how you've identified and corrected inaccuracies in supplier records, as this will demonstrate your attention to detail and commitment to data integrity.
✨Communication is Key
Strong communication skills are essential for resolving issues with suppliers and internal teams. Think of examples where you’ve successfully navigated a tricky situation or improved a process through effective communication. This will highlight your ability to maintain strong relationships and collaborate effectively.
✨Be Ready for Compliance Questions
Expect questions around compliance and internal controls, especially regarding bank detail validation. Familiarise yourself with common fraud prevention procedures and be ready to discuss how you’ve ensured adherence to policies in your previous roles. This will show that you take compliance seriously and understand its importance in the AP function.