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For Companies At a Glance
- Tasks: Manage finances, chase payments, and maintain accurate records in a supportive environment.
- Company: Established organisation with a focus on teamwork and professional growth.
- Benefits: Competitive salary, flexible hours, and full training provided.
- Why this job: Gain hands-on experience in finance while making a real impact.
- Qualifications: Experience in bookkeeping and debtor management is essential.
- Other info: Dynamic role with opportunities for career development.
The predicted salary is between 28000 - 42000 £ per year.
Location: South West Cheshire
Job Type: Part-time, 20 hours (Office-based, min 3 days on-site)
Salary: £35,000 FTE
Role Overview
We are delighted to be working together with a well‑established organisation to recruit an experienced and confident Bookkeeper, with an initial and primary focus on debtor management and debt collection. Alongside the core bookkeeping function, the successful candidate will also support the financial administration of several membership‑based financial groups. This aspect of the role will involve maintaining accurate financial records for members and managing associated income and expenditure. Full training will be provided in relation to the structures and regulatory requirements of these groups. This position would suit a highly organised, numerate individual who enjoys structured financial work, takes ownership of processes, and is comfortable managing detailed records.
Key Responsibilities
- Primary Function - Bookkeeping & Credit Control
- Proactive management of the sales ledger and aged debtors
- Chasing overdue payments via telephone, email, and written correspondence
- Negotiating payment plans and resolving payment disputes
- Maintaining accurate debtor records and reporting on outstanding balances
- Raising monthly sales invoices
- Purchase ledger management
- Bank reconciliations
- Preparation and processing of wages
- Assisting with month-end processes
- Supporting the accountant with financial reporting as required
- Maintaining accurate financial records for individual groups
- Managing income and expenditure using Excel
- Requesting funds from members and recording payments
- Monitoring outstanding balances and reconciling accounts
- Maintaining up-to-date records of member shareholdings/interests
- Preparing clear internal financial summaries
- Assisting with regulatory and administrative documentation (training provided)
- Responding to routine finance-related queries from members
Skills & Experience Required
- Proven experience in debtor management and debt collection (essential)
- Strong bookkeeping background with hands-on experience
- Experience using SAGE Line 50 (essential)
- Strong working knowledge of Microsoft Excel, including extensive use of formulae
- High level of numerical accuracy and attention to detail
- Confident communicator, comfortable handling firm but professional payment conversations
- Ability to manage multiple financial records simultaneously
- Ability to work independently and prioritise workload effectively
Previous experience in a membership-based or multi-stakeholder environment is beneficial but not essential.
Working Arrangements
- Office-based in South West Cheshire
- Flexibility required during peak workload periods
This role is approximately 20 hours per week, with two possible working patterns:
- 4 hours per day across 5 days (Monday-Friday)
- 6-7 hours per day across 3 days
The successful candidate must be onsite at least 3 days per week, and these days cannot be three consecutive days.
What's on offer
- A stable, hands-on role with responsibility and ownership
- Opportunity to broaden experience into a specialist sector
- Full training in the relevant administrative processes
- Supportive working environment within a growing business
Part-Time Bookkeeper & Specialist Finance Administrator in Malpas employer: Hays Accounts and Finance
Contact Detail:
Hays Accounts and Finance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Bookkeeper & Specialist Finance Administrator in Malpas
✨Tip Number 1
Get to know the company before your interview! Research their values, mission, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. Focus on how your experience in debtor management and bookkeeping aligns with what they’re looking for.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking about their financial processes or how they support their team can show your enthusiasm and help you gauge if it’s the right fit for you.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Part-Time Bookkeeper & Specialist Finance Administrator in Malpas
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. Make sure you understand what we're looking for in a candidate, especially the key responsibilities and skills required. This will help you tailor your application to show us you're the right fit!
Show Off Your Experience: When writing your application, highlight your relevant experience, especially in debtor management and bookkeeping. Use specific examples to demonstrate how you've successfully handled similar tasks in the past. We want to see how your skills align with what we need!
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon unless it's relevant to the role. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the position.
Apply Through Our Website: Make sure to submit your application through our website. This helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do – just follow the prompts on our careers page!
How to prepare for a job interview at Hays Accounts and Finance
✨Know Your Numbers
Brush up on your bookkeeping skills and be ready to discuss your experience with debtor management and debt collection. Be prepared to share specific examples of how you've successfully chased overdue payments or resolved disputes in the past.
✨Excel Like a Pro
Since strong Excel skills are essential for this role, make sure you can confidently talk about your experience using formulae and managing financial records. Consider preparing a few examples of how you've used Excel to streamline processes or improve accuracy in your previous roles.
✨Communicate Confidently
This position requires a confident communicator, especially when handling payment conversations. Practice articulating your approach to negotiating payment plans and dealing with difficult situations. Show that you can maintain professionalism while being firm.
✨Understand the Organisation
Research the company and its membership-based financial groups. Familiarise yourself with their structure and any regulatory requirements they might have. This will not only show your interest but also help you answer questions more effectively during the interview.
