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- Tasks: Manage a busy Accounts Payable inbox and ensure smooth workflow.
- Company: Join a growing organisation during an exciting transition period.
- Benefits: Fixed-term contract, hybrid working, and central Leeds location.
- Other info: Opportunity for career growth and development in a fast-paced environment.
- Why this job: Be a key player in improving processes and supporting a dynamic finance team.
- Qualifications: Experience in Accounts Payable and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Hays are supporting a growing organisation through a period of significant transition following a recent acquisition. As the finance team works through increased volumes and a new system implementation, we are recruiting an Accounts Payable Administrator to take ownership of the busy Accounts inbox and keep workflow moving efficiently. This is a full-time role with three days per week required in the Leeds office.
The Role
- You will be the first point of contact for all incoming AP communication, managing a high-volume shared inbox that receives 200+ emails per day.
- This is a fast-paced, reactive role where strong organisation and attention to detail are essential.
- Key responsibilities include:
- Monitoring and managing the AP inbox, ensuring emails are reviewed and actioned promptly.
- Coding and categorising incoming emails to ensure accurate workflow allocation.
- Identifying and recognising AP queries and assigning them to the correct internal contact.
- Escalating urgent invoices to ensure timely processing and payment.
- Supporting the wider AP team during a period of backlog reduction and system change.
- Maintaining clear communication with suppliers and internal stakeholders.
About You
We’re looking for someone who is proactive, organised, and thrives in a fast-moving environment. You will bring:
- Experience in an Accounts Payable or finance support role.
- Strong inbox management skills in a high-volume environment.
- Ability to work reactively, prioritising quickly and confidently.
- Excellent attention to detail when coding and categorising emails.
- Strong communication skills and a calm approach under pressure.
- Ideally AAT-studied or currently studying towards AAT.
What You’ll Receive
- A 9-12 month fixed-term contract supporting a team during a key period of change.
- Full-time role with hybrid working (3 days per week in the Leeds office).
- Opportunity to play a crucial role in improving workflow and supporting a busy AP function.
- Central Leeds location with some on-site parking available.
What you need to do now
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Accounts Payable Administrator in Leeds employer: Hays Accounts and Finance
Contact Detail:
Hays Accounts and Finance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator in Leeds
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the organisation's values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your experience in Accounts Payable aligns with the role, especially your inbox management skills and attention to detail.
✨Tip Number 3
Be ready to showcase your organisational skills! During the interview, share specific examples of how you've successfully managed high volumes of emails or tackled urgent queries in previous roles. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and gives you another chance to highlight why you're the perfect fit for their busy Accounts Payable team.
We think you need these skills to ace Accounts Payable Administrator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Accounts Payable or finance support roles. We want to see how your skills match the fast-paced environment we're in, so don’t hold back on showcasing your inbox management prowess!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your proactive approach and how you thrive under pressure – we love that kind of energy!
Show Off Your Attention to Detail: In a role where coding and categorising emails is key, we need to see that you’ve got an eye for detail. Make sure your application is free from typos and clearly structured to demonstrate your organisational skills.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at Hays Accounts and Finance
✨Master the Inbox Management
Since you'll be handling a high-volume shared inbox, practice how to efficiently manage and prioritise emails. Consider creating a mock inbox scenario where you categorise and respond to emails quickly to showcase your skills during the interview.
✨Showcase Your Attention to Detail
Prepare examples from your past experience where your attention to detail made a significant impact. Be ready to discuss how you ensure accuracy when coding and categorising emails, as this is crucial for the role.
✨Demonstrate Proactive Problem-Solving
Think of instances where you identified issues before they escalated. During the interview, share these stories to illustrate your proactive approach and ability to work reactively in a fast-paced environment.
✨Communicate Calmly Under Pressure
Practice answering common interview questions while under time constraints. This will help you convey your strong communication skills and calmness, especially when discussing how you handle urgent invoices and supplier queries.