At a Glance
- Tasks: Manage a busy Accounts Payable inbox and ensure smooth workflow.
- Company: Join a growing organisation navigating exciting changes post-acquisition.
- Benefits: Full-time role with flexible working and opportunities for growth.
- Other info: Fast-paced environment with a focus on teamwork and communication.
- Why this job: Be the key player in a dynamic finance team during a transformative period.
- Qualifications: Experience in Accounts Payable and strong organisational skills required.
The predicted salary is between 25000 - 32000 € per year.
Hays are supporting a growing organisation through a period of significant transition following a recent acquisition. As the finance team works through increased volumes and a new system implementation, we are recruiting an Accounts Payable Administrator to take ownership of the busy Accounts inbox and keep workflow moving efficiently. This is a full time role with three days per week required in the Leeds office.
The Role
- You will be the first point of contact for all incoming AP communication, managing a high volume shared inbox that receives 200+ emails per day.
- This is a fast paced, reactive role where strong organisation and attention to detail are essential.
- Key responsibilities include:
- Monitoring and managing the AP inbox, ensuring emails are reviewed and actioned promptly.
- Coding and categorising incoming emails to ensure accurate workflow allocation.
- Identifying and recognising AP queries and assigning them to the correct internal contact.
- Escalating urgent invoices to ensure timely processing and payment.
- Supporting the wider AP team during a period of backlog reduction and system change.
- Maintaining clear communication with suppliers and internal stakeholders.
About You
We’re looking for someone who is proactive, organised, and thrives in a fast moving environment. You will bring:
- Experience in an Accounts Payable or finance support role.
- Strong inbox management skills in a high volume environment.
Accounts Payable Administrator employer: Hays Accounts and Finance
Join a dynamic and supportive finance team in Leeds, where your role as an Accounts Payable Administrator will be pivotal during an exciting period of growth and transition. We offer a collaborative work culture that values proactive individuals, alongside opportunities for professional development and career progression. With flexible working arrangements and a focus on employee well-being, this is an excellent opportunity to contribute meaningfully while enjoying a rewarding work environment.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about opportunities in accounts payable. A friendly chat can sometimes lead to job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to accounts payable. Think about how you’d handle a busy inbox or manage urgent invoices. We want you to shine and show off your organisational skills!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind. Plus, it shows you’re proactive and keen on the role, which is exactly what they’re looking for.
✨Tip Number 4
Apply through our website for the best chance at landing that accounts payable gig! We’ve got all the latest roles listed, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Accounts Payable Administrator
Some tips for your application 🫡
Show Off Your Organisation Skills:Since this role is all about managing a busy inbox, make sure to highlight your organisation skills in your application. Share examples of how you've successfully handled high volumes of emails or tasks in the past.
Be Proactive in Your Approach:We love candidates who take initiative! In your application, mention times when you’ve gone above and beyond to solve problems or streamline processes. This will show us that you’re ready to tackle the fast-paced environment we offer.
Attention to Detail is Key:In a role like this, every detail counts. Make sure your application is free from typos and errors. You could even include a brief example of how your attention to detail has made a difference in your previous roles.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it gets into the right hands!
How to prepare for a job interview at Hays Accounts and Finance
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes and terminology. Be ready to discuss your previous experience with managing high volumes of invoices and how you handled them efficiently.
✨Demonstrate Organisation Skills
Prepare examples that showcase your organisational skills. Think about times when you successfully managed a busy inbox or prioritised tasks under pressure, as this role requires strong attention to detail and the ability to keep workflow moving.
✨Show Proactivity
Be prepared to talk about how you've taken initiative in past roles. Whether it’s streamlining processes or resolving issues before they escalate, demonstrating a proactive mindset will resonate well with the interviewers.
✨Communicate Clearly
Since you'll be the first point of contact for AP communication, practice articulating your thoughts clearly. During the interview, focus on how you would maintain clear communication with suppliers and internal stakeholders, as this is crucial for the role.
