Events Coordinator

If you're looking for your first role in events, this is for you! As Event Coordinator within Haymarket, you will be a key support to the whole events team. We're a busy team, running 70 events a year, both in person and virtual. The events calendar is composed of Awards, Conferences, Forums and industry networking events for Haymarket brands and select clients. This is an entry level position and will give you the opportunity to manage set tasks and gain a good understanding of events within a leading UK media business.

Responsibilities

• Set up events in Evessio for entries, judging, dinner and delegate sales.
• Manage any troubleshooting and invoicing queries.
• Support the relevant events manager with administrative tasks related to the event including resizing images, setting up trophy shelf, helping to build databases, sending comms.
• Main point of contact for potential entrants, judges and attendees.
• Send out regular comms including shortlist emails, tickets and any necessary event information.
• Chase for information such as images and dietary information from the finalists or delegates on each event.
• Attend the event day, managing name changes, table planning and registration.
• Send out trophies, certificates and event survey questionnaires, to be received the day after an event.

Skills / Experience / Knowledge / Minimum Criteria

• An interest in working in events and a desire to learn.
• Strong attention to detail.
• Strong organisation and time management skills including the ability to manage multiple tasks and work to tight deadlines.
• Good use of initiative – you’re a self-starter who has the ability to problem solve and think on your feet.
• You’re also a team player and not afraid of asking for help when you need it.
• Good collaborator and relationship builder, able to work with many different teams.

We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria. To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post.

Benefits

• 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days).
• Work from anywhere in the world for up to 3 weeks of the year with our ‘Work from Anywhere’ days.
• Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments.
• Generous contributory pension scheme.
• Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more.

Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at recruitment@haymarket.com. Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.