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- Tasks: Be the friendly face of our office, managing reception and providing essential admin support.
- Company: Join a leading European investment firm in the heart of London.
- Benefits: Enjoy a competitive salary, great benefits, and a collaborative work environment.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
- Why this job: Make a positive first impression and be part of a dynamic team.
- Qualifications: Experience in a receptionist role and strong communication skills are a must.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a professional, highly organised Receptionist to join our central London office in a permanent position. As the first point of contact for clients, visitors and colleagues, this role plays a key part in creating a welcoming, efficient and well‑run office environment.
You will be responsible for the day‑to‑day management of reception and will provide a broad range of administrative and office support, working closely with the Office Manager and wider business teams.
What We Offer:
- A collaborative, professional and inclusive working environment
- The opportunity to join a leading European investment firm, headquartered in London
- Exposure to a fast‑paced, high‑quality business
- Competitive salary and benefits package
Key Responsibilities
- Serve as the first point of contact for clients, visitors and senior stakeholders, maintaining a professional front‑of‑house experience in line with the firm's standards
- Operate the switchboard, handling all calls and enquiries courteously
- Manage visitor bookings, building access and security procedures
- Prepare and coordinate meeting rooms, including AV set-up, catering and calendar management
- Manage post, couriers and deliveries
- Order and monitor office supplies, stationery and kitchen provisions
- Maintain tidy, well-stocked communal areas
- Support new starter onboarding and assist with printing, binding, filing and scanning
- Provide diary management, travel booking and accommodation support
- Assist with expense processing and corporate card administration
- Liaise with suppliers and internal stakeholders as required
- Contribute to ad‑hoc projects and provide cover for colleagues when needed
Requirements
- Proven experience in a receptionist or office support role, ideally within a professional services environment
- Excellent communication and interpersonal skills, both in person and over the phone
- Strong organisational skills with the ability to multitask and prioritise effectively
- Confident user of Microsoft Office and general office systems
- Proactive, reliable and able to work well as part of a team
Receptionist employer: Hayfin Capital Management
Contact Detail:
Hayfin Capital Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, be ready to showcase your organisational skills. Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you can handle the fast-paced environment they’re looking for.
✨Tip Number 3
Don’t underestimate the power of a friendly smile and good communication. As a receptionist, you'll be the face of the company, so practice your greeting and ensure you come across as approachable and professional.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen to join our team. Good luck!
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Receptionist, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. We want to see how you can bring that skill to our team!
Be Personable and Professional: Since you'll be the first point of contact for clients and visitors, it's important to convey your excellent communication skills in your application. Use a friendly tone while maintaining professionalism – we love a good balance!
Tailor Your Application: Don’t just send a generic CV! Tailor your application to reflect the specific responsibilities and requirements mentioned in the job description. Show us why you're the perfect fit for our central London office!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Hayfin Capital Management
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, culture, and the specifics of the role you're applying for. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Practice Your Front-of-House Skills
As a Receptionist, you'll be the first point of contact for clients and visitors. Practise your greeting and how you would handle various scenarios, like managing difficult calls or welcoming VIP guests. Role-playing with a friend can help you feel more confident and prepared.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage multiple tasks and prioritise effectively. Share specific examples from your past experience where you successfully juggled various responsibilities, such as diary management or coordinating meetings, to demonstrate your organisational prowess.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the office environment, or any upcoming projects. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.