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- Tasks: Be the friendly face of our office, managing reception and providing essential admin support.
- Company: Join a leading European investment firm in the heart of London.
- Benefits: Enjoy a competitive salary, great benefits, and a collaborative work environment.
- Other info: Dynamic role with opportunities for growth in a fast-paced business.
- Why this job: Make a real impact by creating a welcoming atmosphere for clients and colleagues.
- Qualifications: Experience in reception or office support, with strong communication and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a professional, highly organised Receptionist to join our central London office in a permanent position. As the first point of contact for clients, visitors and colleagues, this role plays a key part in creating a welcoming, efficient and well‑run office environment. You will be responsible for the day‑to‑day management of reception and will provide a broad range of administrative and office support, working closely with the Office Manager and wider business teams.
What We Offer
- A collaborative, professional and inclusive working environment
- The opportunity to join a leading European investment firm, headquartered in London
- Exposure to a fast‑paced, high‑quality business
- Competitive salary and benefits package
Key Responsibilities
- Reception & Front‑of‑House
- Serve as the first point of contact for clients, visitors and senior stakeholders, maintaining a professional front‑of‑house experience in line with the firm's standards
- Operate the switchboard, handling all calls and enquiries courteously
- Manage visitor bookings, building access and security procedures
- Prepare and coordinate meeting rooms, including AV set‑up, catering and calendar management
- Office & Administrative Support
- Manage post, couriers and deliveries
- Order and monitor office supplies, stationery and kitchen provisions
- Maintain tidy, well‑stocked communal areas
- Support new starter onboarding and assist with printing, binding, filing and scanning
- Team & Business Support
- Provide diary management, travel booking and accommodation support
- Assist with expense processing and corporate card administration
- Liaise with suppliers and internal stakeholders as required
- Contribute to ad‑hoc projects and provide cover for colleagues when needed
Qualifications
- Proven experience in a receptionist or office support role, ideally within a professional services environment
- Excellent communication and interpersonal skills, both in person and over the phone
- Strong organisational skills with the ability to multitask and prioritise effectively
- Confident user of Microsoft Office and general office systems
- Proactive, reliable and able to work well as part of a team
Receptionist employer: Hayfin Capital Management
Contact Detail:
Hayfin Capital Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, be ready to showcase your personality! As a receptionist, you'll be the face of the company, so let your warmth and professionalism shine through. Practice common interview questions and think about how you can demonstrate your organisational skills.
✨Tip Number 3
Don’t forget to ask questions during the interview! This shows your enthusiasm and helps you understand if the role is right for you. Ask about the team dynamics, what a typical day looks like, or how they measure success in the receptionist role.
✨Tip Number 4
Finally, follow up after your interview with a thank-you email. It’s a simple gesture that can set you apart from other candidates. Reiterate your interest in the position and mention something specific from your conversation to keep it personal.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Receptionist, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to show us how you’ve kept things in order.
Communicate Clearly: Since you'll be the first point of contact, your communication skills need to shine! In your written application, be clear and concise. Show us that you can convey information effectively, just like you would when speaking to clients or colleagues.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to our job description. Highlight relevant experience and skills that match what we’re looking for, so we can see why you’d be a great fit for our team.
Apply Through Our Website: We want to make it easy for you to apply! Head over to our website to submit your application. It’s straightforward and ensures that your application goes directly to us, so we can review it quickly and efficiently.
How to prepare for a job interview at Hayfin Capital Management
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, culture, and what they do. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Practice Your Front-of-House Skills
As a Receptionist, you'll be the first point of contact for clients and visitors. Practise your greeting and how you would handle various scenarios, like managing difficult calls or welcoming VIP guests. Role-playing with a friend can help you feel more confident.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks in previous roles. Highlight your ability to prioritise and stay organised, as these skills are crucial for a Receptionist. Consider bringing a portfolio of your work to demonstrate your capabilities.
✨Ask Thoughtful Questions
At the end of the interview, have a few questions ready to ask about the role and the company. This shows your enthusiasm and helps you determine if it's the right fit for you. Questions about team dynamics or office culture can be particularly insightful.