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- Tasks: Support a busy Private Client team with secretarial and administrative tasks.
- Company: Reputable Yorkshire law firm known for integrity and client care.
- Benefits: Competitive salary, bonus scheme, enhanced leave, and health benefits.
- Other info: Enjoy team-building events and a supportive work environment.
- Why this job: Make a difference during sensitive times while developing your legal skills.
- Qualifications: Experience as a Legal Secretary with strong organisational and communication skills.
The predicted salary is between 24000 - 30000 £ per year.
This is a great opportunity for an experienced Legal Secretary to join a busy Private Client team in Malton, supporting solicitors specialising in probate and estate administration. You will play a key role in keeping the department running smoothly, providing high-quality secretarial and administrative support and helping to deliver a seamless, supportive service to clients, often at sensitive times.
What You’ll Be Doing
- Providing full secretarial support to the Private Client team
- Preparing legal documents and correspondence
- Diary management and supporting fee earners with day-to-day administration
- Handling telephone enquiries and liaising with clients in a professional, empathetic manner
- Maintaining document and file systems, ensuring accuracy and discretion at all times
- Preparing financial records and assisting with the distribution of funds
- Supporting the smooth running of the department, managing a busy and varied workload
What We’re Looking For
- Essential
- Previous experience as a Legal Secretary (ideally within Private Client, probate or estate administration)
- Strong organisational skills and the ability to manage competing priorities
- High attention to detail, accuracy and discretion
- Confident communication skills, with a warm and professional approach
- Proactive, dependable working style and a genuine team mindset
- Desirable
- Experience supporting probate and estate administration matters
- Confident IT skills and experience using case management systems
What’s On Offer
- Salary of £24,000 to £30,000 (depending on experience)
- Bonus scheme (criteria applies)
- Structured, funded and supported training and development
- Enhanced annual leave
- Health and wellbeing benefits
- Cycle to Work scheme (criteria applies)
- Long service awards
- Team building and wellbeing initiatives, including corporate volunteering, office treat days, colleague of the month and social events
- Legal services benefit (criteria applies)
About Our Client
Our client is a long-established Yorkshire law firm with a strong reputation built on integrity, approachability and a genuine commitment to client care. With offices across North Yorkshire, the firm is trusted by its community and is known for providing expert legal advice with a personal touch.
Probate Secretary employer: Hawthorne-finch Talent Solutions
Contact Detail:
Hawthorne-finch Talent Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Probate Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its values. Understand their approach to client care and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate, but the right fit for their team.
✨Tip Number 3
Practice your communication skills! As a Probate Secretary, you'll need to handle sensitive conversations with empathy. Role-play common scenarios with a friend to build your confidence and ensure you come across as warm and professional.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Probate Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Legal Secretary, especially in Private Client or probate. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team in Malton. Share your passion for providing high-quality support and how you handle sensitive situations with empathy.
Show Off Your Organisational Skills: In your application, give examples of how you've managed competing priorities in previous roles. We love candidates who can juggle tasks while maintaining accuracy and discretion, so let us know how you do it!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Hawthorne-finch Talent Solutions
✨Know Your Stuff
Before the interview, brush up on your knowledge of probate and estate administration. Familiarise yourself with common legal documents and processes, as well as the specific services the firm offers. This will show that you’re genuinely interested and prepared.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage competing priorities and keep things running smoothly. Prepare examples from your previous roles where your organisational skills made a difference, especially in a busy environment like a Private Client team.
✨Communicate with Empathy
Since you'll be dealing with clients during sensitive times, practice conveying warmth and professionalism in your communication. Think of scenarios where you’ve handled difficult conversations and be prepared to share those experiences.
✨Demonstrate Your Team Spirit
This role requires a genuine team mindset, so come equipped with examples of how you've collaborated with others in the past. Highlight your proactive approach and how you contribute to a positive team dynamic, which is crucial in a supportive environment.