At a Glance
- Tasks: Manage finances, provide executive support, and ensure smooth office operations.
- Company: Growing professional practice in London with a supportive culture.
- Benefits: Competitive salary, hybrid working, 25 days leave, and career development.
- Other info: Opportunities for career progression and ongoing professional development.
- Why this job: Gain valuable experience in finance and administration while supporting senior executives.
- Qualifications: 2+ years in bookkeeping or PA roles, strong Xero and Microsoft Office skills.
The predicted salary is between 35000 - 40000 £ per year.
Salary: £35,000 - £40,000+ & Comprehensive Benefits Package
Location: London Area | Hybrid Working Available
Are you an organised professional who enjoys combining financial administration, bookkeeping and executive support within a professional services environment? H-FTS is delighted to be partnering with our client, a highly regarded and growing professional practice in the London area, seeking an experienced Bookkeeper / Personal Assistant to play a pivotal role in the smooth operation of the business. This is an excellent opportunity for a detail-oriented individual looking for a varied position that combines bookkeeping responsibilities, executive and office support, client liaison, and operational administration. The successful candidate will work closely with senior stakeholders and have the opportunity to develop their knowledge of legal finance, compliance and practice management within a supportive and collaborative environment.
The Opportunity
As Bookkeeper / Personal Assistant, you will be responsible for ensuring the efficient management of financial administration, executive support and office operations. This is a highly visible role offering significant variety, autonomy and the opportunity to contribute to the continued growth and success of the organisation.
Key Responsibilities
- Personal Assistant & Administrative Support
- Managing diaries, meetings and scheduling requirements for senior staff
- Opening, maintaining and organising client and business files using practice management systems
- Preparing engagement documentation, correspondence and administrative paperwork
- Supporting client onboarding and due diligence processes
- Liaising with clients, professional advisers and external stakeholders
- Managing travel arrangements, restaurant bookings and meeting coordination
- Monitoring work in progress, disbursements and outstanding matters
- Assisting with billing administration and invoice preparation
- Supporting the day-to-day operational activities of the business
- Bookkeeping & Finance
- Maintain accurate bookkeeping records and financial transactions
- Process receipts, payments and account reconciliations
- Perform monthly bank reconciliations and control account reviews
- Process expenses and expense claims through Xero
- Prepare and submit VAT returns
- Support month-end financial reporting processes
- Assist with compliance and internal financial procedures
- Provide information and documentation to external accountants and advisers
- Support ongoing process improvements across finance and administration functions
- IT & Operational Support
- Act as the primary liaison with external IT providers
- Coordinate equipment procurement and setup requirements
- Support the management of mobile devices and technology assets
- Assist with troubleshooting and escalating day-to-day IT issues
- Help implement efficient administrative and operational procedures
About You
To be successful in this role, you will ideally possess:
Essential Requirements
- 2+ years' experience in a bookkeeping, finance administration, legal PA, executive assistant or similar role
- Strong working knowledge of Xero
- Experience undertaking bank reconciliations
- Experience preparing or assisting with VAT returns
- Excellent Microsoft Office skills, particularly Excel, Outlook and Word
- Strong organisational and time management abilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Professional and confidential approach to sensitive information
Desirable Experience
- Experience working within a legal, accountancy or professional services environment
- Knowledge of practice management systems such as LEAP
- Understanding of compliance processes, AML checks and onboarding procedures
- Exposure to legal cashiering or regulated environments
- Experience supporting senior executives, directors or partners
Career Development
This position offers genuine long-term career prospects, including:
- Training in specialist compliance and financial procedures
- Exposure to legal finance and regulatory processes
- Increased operational and practice management responsibility
- Opportunity to develop into a senior office management, operations or finance support role
- Ongoing professional development and mentoring
Salary & Benefits
Package Includes:
- £35,000 - £50,000 basic salary (depending on experience)
- Hybrid working arrangements
- 25 days annual leave plus bank holidays
- Company pension scheme
- Professional development and training support
- Supportive and collaborative working environment
- Modern office facilities
- Career progression opportunities
- Regular team and networking events
- Employee wellbeing support initiatives
Location & Working Arrangements
Location: London Area
Working Pattern: Full-time, with hybrid working available following successful onboarding.
Bookkeeper / PA employer: Hawthorne-finch Talent Solutions
Hawthorne-Finch Talent Solutions is an exceptional employer, offering a dynamic work culture that values autonomy and high standards of client care. Located in Leeds, the firm provides its employees with competitive salaries, generous holiday allowances, and a health cash plan, alongside ample opportunities for professional growth and development. Joining this team means being part of a supportive environment where your contributions are recognised and encouraged.
Contact Details:
Hawthorne-finch Talent Solutions Recruitment Team
