At a Glance
- Tasks: Lead procurement strategies, manage tender processes, and negotiate contracts for a Datacentre organisation.
- Company: Join a leading Datacentre organisation based in London, focusing on commercial optimisation.
- Benefits: Enjoy opportunities for upskilling and training events as part of continual process improvement.
- Other info: Utilise ASite for document management and maintain compliance documentation for suppliers.
- Why this job: This role offers the chance to influence procurement strategies and enhance contract governance.
- Qualifications: Experience in procurement management and contract negotiation is essential for this position.
The predicted salary is between 45000 - 55000 £ per year.
We are recruiting for a Commercial M E Contracts and Procurement Manager for a Datacentre organisation based in London. The Commercial Contracts Manager is responsible for leading and advising on procurement strategies, compiling tender documentation, tender management and evaluation, contract negotiation, contract engrossment and contract execution to provide robust tender and contract governance, effective risk management, commercial optimisation, and compliance with Business requirements.
Required activity will include procurement and contract support for professional teams and specialist appointments, OFCI, and construction contracts for Business as Usual and major capital expenditure works to meet programme, cost, and value for money while maintaining required standards of quality.
Manage communication with project stakeholders, customers, suppliers, professional teams and contractors.
Document Management
- Fully utilise the deployed document management system relating for all supplier activity (currently ASite).
Supplier Management
- Develop and maintain a database of approved suppliers for projects including status of key compliance documentation and renewal requirements (e.g. ISO Accreditations, Insurance Renewals, Mutual Non-Disclosure Agreements).
- Actively update compliance documentation from suppliers at least twice per annum.
- Arrange introductions of relevant new suppliers to project stakeholders as needed.
- Carry out Pre-Qualification and supplier on-boarding activity for any new suppliers selected.
- Develop and negotiate Framework Agreements with key suppliers.
- Develop Key Performance Indicators for Design Teams and Contractors.
- Arrange quarterly performance reviews with key suppliers in conjunction with project stakeholders.
- Provide KPI updates as a mechanism to manage performance.
- Escalate any matters of supplier non-compliance / poor performance.
- Manage the removal of suppliers with other project stakeholders when required.
- Arrange upskilling and training events for key project stakeholders as a result of lessons learned or as part of continual process improvement.
Procurement Strategy
- Review annual Capex Masterplan and advise on procurement strategies and suppliers for projects in accordance with procurement policies.
- Make presentations to the Business on Procurement Strategies, risks and benefits as required.
- Monitor the development of project master programmes and comment on timescales for procurement activity.
- Identify opportunities for betterment of timescales and co-ordinate with project stakeholders to align on programme requirements.
- Develop and seek approval for commercial strategies to minimise contract costs and maximise return on investment.
- Liaise with project stakeholders and develop list of potential tenderers.
- Update proposed tender list based on developing scope and Business needs.
- Monitor that tenders are released in accordance with Master Programmes and escalate any issues.
Tendering and Negotiation
- Prepare Requests for Proposal and Invitation to Tender documentation and compile and review tender documentation, for professional teams, specialist appointments, OFCI, and construction contracts.
- Check tender documentation for completeness and provide a full QA check on readiness to tender.
- Advise on any gaps and the need for tender addendums if required.
- Manage the tender process including Expressions of Interest, pre-tender meetings, tender release, mid tender interviews, site inspections, tender clarifications and tender returns.
- Maintain records of tender events for audit purposes.
- Evaluate returned tenders for completeness.
- Manage tender evaluations with project stakeholders including full technical, commercial and contract positions.
- Fully evaluate commercial aspects of the tender for betterment.
- Maintain and issue tender clarifications and manage tenderer responses.
- Arrange and manage post tender interviews.
- Provide an auditable tender evaluation outcome including relevant technical and commercial scores to determine the successful tenderer.
- Provide information for and prepare Procurement Committee papers for funding / appointment / contract approvals.
- Prepare Limited Letters of Order for project mobilisation.
- In conjunction with legal team, negotiate and agree contract terms with a clear objective to manage Business risk.
- Compile contract documentation for engrossment of contracts.
- Advise on missing information to complete contract documentation.
- Carry out a final audit of engrossed contracts for approval prior to submitting for signature.
- In conjunction with legal team, prepare a legal briefing note to advise signatories of contract scope, risks and indemnities.
- Monitor that contracts are signed in a timely manner and escalate any issues.
Procurement Contract Manager employer: Hawke Search
This London-based Datacentre organisation prioritises robust tender governance and effective risk management. Employees benefit from training events and a focus on quality standards, ensuring a dynamic work environment.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Contract Manager
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Hawke Search.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement Contract Manager
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Hawke Search:Your cover letter should read like you’re chatting directly to Hawke Search. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Hawke Search.
How to prepare for a job interview at Hawke Search
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Hawke Search!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Hawke Search. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Hawke Search's culture.
