At a Glance
- Tasks: Support waste management systems and ensure compliance across multiple sites.
- Company: Established organisation in waste management with a focus on sustainability.
- Benefits: Competitive salary, 25 days leave, pension scheme, and employee rewards.
- Other info: Great opportunity for career growth in an environmentally-focused role.
- Why this job: Join a dynamic team and make a real impact in waste management and sustainability.
- Qualifications: Strong admin skills, Excel proficiency, and experience in operational support.
The predicted salary is between 27000 - 27000 £ per year.
Location: Gaydon, Warwickshire
Hours: 40 hours per week - 6.15am-3.30pm Monday to Thursday, 6.30am-11.30am Friday
Contract: Permanent
Salary: £27,000
Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon. This is a varied position combining systems administration, waste compliance, reporting, customer and supplier support, financial administration and continuous improvement. You will act as a central point of contact for waste management systems and provide day-to-day support to operational teams across multiple sites. This would suit a highly organised administrator with strong Excel and reporting skills. Previous experience within waste management, environmental services, facilities, manufacturing or a similar operational environment would be particularly advantageous.
The Role
- Providing day-to-day support for waste management software and online portals, ensuring systems are being used effectively across operational sites
- Acting as a central point of contact for system and portal queries
- Supporting compliance with waste management procedures and Duty of Care requirements
- Scheduling and coordinating internal, supplier, third-party and external waste audits
- Monitoring audit performance and ensuring documentation remains current and compliant
- Producing monthly KPI, progress and management reports
- Maintaining accurate information and documentation across waste management systems and SharePoint
- Supporting waste minimisation, recycling and continuous improvement initiatives
- Producing labels and QR codes to support waste management processes
- Attending monthly waste meetings, taking minutes and following up actions
- Preparing PowerPoint presentations for monthly client management meetings
- Supporting carbon footprint calculations relating to waste streams
- Assisting with financial budgets, monthly reporting and transactional administration
- Raising purchase orders and invoices relating to waste transactions
- Producing waste transfer notes and consignment documentation
- Liaising with customers and suppliers and responding to queries
- Supporting new business proposals by obtaining supplier pricing, benchmarking costs and identifying potential solutions
- Working closely with operational, sustainability, environmental and sales teams
About You
We are looking for someone who can demonstrate:
- Previous experience within an administration, systems, compliance or operational support role
- Strong administration and organisational skills
- Good working knowledge of Microsoft Excel
- Confidence using Word, Outlook, Teams and PowerPoint
- Experience producing reports, KPIs and maintaining accurate records
- Strong written and verbal communication skills
- Confidence dealing with customers, suppliers and internal stakeholders
- Ability to organise your own workload and work to deadlines
- A proactive, positive and self-motivated approach
- Good attention to detail
- Experience working within a factory, manufacturing or operational environment would be advantageous
Desirable Experience
Any of the following would be beneficial, although not essential:
- Previous experience within the waste or recycling industry
- Understanding of waste compliance and Duty of Care
- SAP experience
- ADR basic awareness
- Experience with waste transfer notes or consignment notes
- Experience supporting environmental or sustainability reporting
What's On Offer?
Alongside a competitive salary, the successful candidate will receive:
- 25 days' annual leave plus bank holidays
- Company pension scheme
- Life assurance
- Opportunity to purchase up to an additional week's annual leave
- Employee benefits and rewards portal
- Cycle to work scheme following successful probation
- Long-service awards
- Employee recognition scheme
- Enhanced sick pay scheme
- Employee Assistance Programme
This is an excellent opportunity for an experienced administrator looking for a role with plenty of variety and the opportunity to develop further knowledge within waste management, sustainability and environmental compliance.
Closing date is 12th September 2026.
Waste Systems Administrator employer: HAWK3 Talent Solutions
HAWK3 Talent Solutions is an excellent employer, offering a dynamic work culture that prioritises safety and compliance in the vibrant location of Avonmouth, Bristol. Employees benefit from comprehensive perks including private medical insurance and free parking, alongside ample opportunities for professional growth and development within a supportive team environment.
StudySmarter Expert Advice🤫
We think this is how you could land Waste Systems Administrator
✨Get Involved in Local Environmental Initiatives
Dive into your local environmental scenes, like community clean-up projects or eco-focused events. Not only will you meet like-minded people, but it's a surefire way to showcase your passion and skills in environmental engineering tech.
✨Join Industry-Specific Organisations
Check out organisations like the Institution of Environmental Engineers for networking opportunities and resources. They often host events and seminars that can help us connect with key players in the industry, including potential employers like HAWK3 Talent Solutions.
✨Show Off Your Projects and Passion
Create a portfolio that highlights any relevant projects, whether it's coursework, internships, or personal initiatives. Share this online, perhaps even on platforms like GitHub or your own website, to grab the attention of hiring managers looking for talent like us.
✨Utilise Environmental Job Boards
Take advantage of niche job boards dedicated to environmental careers. Sites like Green Jobs, Environmental Career and EcoJobs often feature openings from companies like HAWK3 Talent Solutions and can help us land that full-time gig.
We think you need these skills to ace Waste Systems Administrator
Some tips for your application 🫡
Show Off Your Technical Skills:When applying for a role in environmental engineering tech, make sure to highlight your technical skills like CAD software proficiency, data analysis, or modelling techniques. These are essential for the job and should stand out in your CV and cover letter, showing how you can contribute to projects at HAWK3 Talent Solutions.
Demonstrate Your Passion for Sustainability:In this field, showcasing your passion for sustainability and environmental protection can set you apart. Include any relevant projects, volunteer experience, or courses that underline your commitment to these causes. HAWK3 Talent Solutions will appreciate candidates who genuinely care about making a difference.
Tailor Your Application to the Role:Don't just send a generic CV and cover letter. Make sure to tailor your application to the specific role of Waste Systems Administrator at HAWK3 Talent Solutions. Highlight experiences that align directly with the job description and give concrete examples of your work to demonstrate that you’re the right fit for a full-time position.
Include Relevant Certifications:If you have certifications related to environmental engineering or technology, like LEED Accreditation or any relevant software certifications, make sure to mention them. These qualifications can boost your application and show that you’re serious about your professional development in this competitive field.
How to prepare for a job interview at HAWK3 Talent Solutions
✨Brush Up on Environmental Regulations
Make sure you’re well-versed in the latest environmental regulations and standards. In an environmental engineering tech role at HAWK3 Talent Solutions, you might be asked specific questions about compliance measures, so understanding these will definitely give you an edge.
✨Showcase Your Technical Skills
Prepare to demonstrate your proficiency with relevant tools and software, such as AutoCAD or GIS. You might be given a practical problem to solve during the interview, so it’s a great idea to brush up on these skills and perhaps even bring a portfolio of your projects to showcase your technical prowess.
✨Highlight Your Passion for Sustainability
In a full-time role, employers are looking for commitment and enthusiasm. Share your experiences, studies, or projects that reflect your passion for environmental sustainability. This will show HAWK3 Talent Solutions that you're not just qualified but genuinely invested in the field.
✨Prepare for Behavioural Questions
Be ready for behavioural questions that assess how you handle teamwork, conflict, and project management. Think of examples from your studies or practical experiences where you tackled challenges effectively, showcasing both your technical and interpersonal skills.
