At a Glance
- Tasks: Manage office operations and finance tasks in a dynamic, project-driven environment.
- Company: Join a specialist organisation in the defence and aerospace sector.
- Benefits: Enjoy a competitive salary, 28 days leave, and a healthcare package.
- Other info: Great opportunity for career growth in a fast-paced setting.
- Why this job: Make a real impact supporting UK defence while developing your skills.
- Qualifications: Strong admin skills, finance experience, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 30000 £ per year.
Office Manager & Finance Assistant (12-Month FTC – Maternity Cover) Hereford HR2
£30,000 per annum
Start: Mid-August (with approx. 2-week handover)
Working Full time hours Monday to Friday fully office based.
The Opportunity
Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager & Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford. This is a varied and hands-on role supporting the day-to-day operations of a fast-paced, project-driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.
Key Responsibilities
- Office & Administrative Management
- Ensure the smooth day-to-day running of the office through effective processes and organisation
- Coordinate meetings, visitors and company events (including industry exhibitions)
- Manage office supplies, equipment servicing, and supplier relationships
- Oversee business travel arrangements including accommodation and logistics
- Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
- Support compliance activities including ISO, Cyber Essentials and data protection certifications
- HR & Staff Support
- Assist with onboarding and offboarding processes
- Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
- Administer employee benefits, records and internal engagement activities
- Finance Administration
- Process invoices, payments, receipts and purchase orders
- Maintain accurate financial data and supporting documentation
- Reconcile bank accounts and assist with month-end processes
- Manage expense claims and supplier/customer financial checks
- Financial Reporting Support
- Assist with VAT returns, P11Ds and statutory submissions
- Support budgeting processes and financial reporting activities
- Liaise with auditors and support audit preparation
- Contribute to stock management and cost tracking
About You
Essential
- Strong administrative and organisational experience
- Good working knowledge of Microsoft Office (including SharePoint)
- Experience in bookkeeping or finance administration
- Excellent communication skills (written and verbal)
- Ability to work independently and proactively
- Reliable, flexible and detail-oriented
Desirable
- Experience in defence, aerospace, or government environments
- Familiarity with Microsoft Dynamics 365 Business Central
- Previous office management experience
- Awareness of UK security clearance processes
What’s on Offer
- Salary: £30,000 per annum
- 28 days annual leave plus bank holidays
- Healthcare and benefits package (subject to probation)
- Additional perks including wellbeing and lifestyle benefits
Office Manager and Finance Assistant in Hereford employer: HAWK3 Talent Solutions
Join a dynamic and supportive team in Hereford, where your role as an Office Manager & Finance Assistant will be pivotal in ensuring the smooth operation of a specialist organisation within the defence and aerospace sector. With a strong emphasis on employee wellbeing, you will enjoy a competitive salary, generous annual leave, and a comprehensive healthcare package, all while contributing to meaningful projects that enhance UK defence capabilities. The company fosters a collaborative work culture that encourages professional growth and values proactive contributions, making it an excellent employer for those seeking a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager and Finance Assistant in Hereford
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
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Keep your eyes peeled on job boards specifically for finance roles. Companies like HAWK3 Talent Solutions might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Office Manager and Finance Assistant in Hereford
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
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Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at HAWK3 Talent Solutions. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give HAWK3 Talent Solutions confidence in your short-term commitment to the role.
How to prepare for a job interview at HAWK3 Talent Solutions
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with HAWK3 Talent Solutions.
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Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
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For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure HAWK3 Talent Solutions that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
