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- Tasks: Coordinate and maintain processes within the Integrated Management System for compliance and improvement.
- Company: Join a leading organisation in engineering and infrastructure with a focus on quality and governance.
- Benefits: Hybrid working option, competitive salary, and opportunities for professional growth.
- Why this job: Make a real impact by ensuring compliance with ISO standards and driving continuous improvement.
- Qualifications: Detail-oriented with a passion for organisation and governance.
- Other info: Exciting role with excellent career development opportunities in a supportive team environment.
The predicted salary is between 24000 - 32000 £ per year.
Location: Nuneaton / Midlands
Full-time, Hybrid option after probation
Salary – £28,000
Are you a detail-driven professional with a passion for organisation, governance, and continuous improvement? We’re supporting a leading organisation within the engineering and infrastructure sector in their search for an IMS Administrator to join their growing Assurance team. This is an exciting opportunity to play a pivotal role in maintaining and developing the company’s Integrated Management System (IMS) — ensuring compliance with ISO standards and driving continual improvement across all business functions.
The Role
As the IMS Administrator, you’ll be responsible for coordinating and maintaining all processes within the Integrated Management System. You’ll work closely with teams across the business to ensure full alignment with ISO standards, handle documentation control, and manage system change requests.
Ensure all processes required for the Integrated Management System (IMS) are established, implemented and maintained in line with EMR’s corporate framework and the requirements of ISO 9001 (Quality), ISO 14001 (Environmental), ISO 45001 (Health & Safety), ISO 50001 (Energy) and ISO 27001 (Information Security).
Key Responsibilities
- IMS Governance & Document Control
- Ensure IMS documentation is kept current, controlled, and compliant with approvals workflow.
- Oversee version control, permissions, document structure, metadata, and accessibility within the IMS – DCC.
- Ensure all IMS documentation changes are formally approved by the Assurance Business Partner prior to upload or release.
- Ensure Document Owners maintain accountability for technical correctness of controlled documents.
- Provide support and guidance to Document Owners on governance requirements and document control processes.
- Support the rollout of the IMS Governance Improvement Project roadmap.
- DCC Change Request Management
- Act as the central coordinator for all IMS – DCC change requests, ensuring requests are logged, tracked, and completed within planned timescales.
- Manage the DCC Change Request Log, ensuring accuracy, version control, and timely closure.
- Review incoming change requests for completeness, assign ownership where appropriate, and communicate acknowledgements and progress updates to requestors.
- Escalate overdue or high-risk changes to the Assurance Business Partner for visibility and resolution.
- Provide monthly summary reports highlighting trends, recurring issues, and improvement opportunities.
- IMS Documentation & Governance Project Delivery
- Support delivery of the IMS Governance Improvement Project, with focus on standardisation, strengthened document control and alignment with the EMR Toolkit.
- Facilitate structured review and approval processes for IMS controlled documents, ensuring updates are reviewed by relevant Document Owners prior to upload to IMS – DCC.
- Maintain the IMS – DCC as an auditable system, including permissions, access levels, and document referencing.
- Collate monthly IMS updates summarising key documentation changes and improvements through the IMS Governance Dashboard.
Key Performance Indicators (KPIs)
- Performance will be measured against:
- DCC Change Request completion within target timescales (%)
- Compliance and accuracy of documentation (audit findings)
- Stakeholder feedback on responsiveness and support
- IMS Governance Improvement Project milestone delivery
Continuous Improvement
- Promote innovation, simplification and continual improvement across IMS processes.
- Identify and support opportunities to consolidate like-for-like documents to eliminate duplication and simplify access.
- Provide guidance and support to users on document access.
- Work collaboratively with teams and management to improve engagement, awareness and ownership of the IMS.
- Support ad hoc projects as instructed by the Assurance Business Partner or SHEQ Director.
If you’re looking for a role where your attention to detail, structure, and improvement mindset truly make an impact — this could be the perfect opportunity. Apply today through Hawk 3 Talent Solutions to find out more.
Closing date is 10.02.26. Please note this could change subject to suitable applications.
Quality Assurance Administrator in Nuneaton employer: Hawk 3 Talent Solutions
Contact Detail:
Hawk 3 Talent Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Quality Assurance Administrator in Nuneaton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your answers to show how your skills align with their needs, especially around quality assurance and compliance with ISO standards.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience with document control and continuous improvement processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Quality Assurance Administrator in Nuneaton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the IMS Administrator role. Highlight your experience with document control, governance, and any ISO standards you've worked with. We want to see how your skills align with what we're looking for!
Showcase Your Attention to Detail: As a detail-driven professional, it's crucial to showcase your attention to detail in your application. Use clear formatting, check for typos, and ensure all information is accurate. This reflects the quality we value at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you're passionate about the role and how you can contribute to our Assurance team. We love seeing enthusiasm and a genuine interest in continuous improvement.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Hawk 3 Talent Solutions
✨Know Your ISO Standards
Familiarise yourself with the ISO standards relevant to the role, such as ISO 9001 and ISO 14001. Being able to discuss these standards confidently will show your understanding of the IMS and its importance in maintaining quality and compliance.
✨Showcase Your Attention to Detail
Prepare examples from your past experiences that highlight your attention to detail and organisational skills. Discuss how you’ve successfully managed documentation control or coordinated processes, as this is crucial for the IMS Administrator role.
✨Demonstrate Continuous Improvement Mindset
Be ready to talk about how you've contributed to continuous improvement in previous roles. Share specific instances where you identified inefficiencies and implemented changes, as this aligns perfectly with the company’s focus on driving continual improvement.
✨Ask Insightful Questions
Prepare thoughtful questions about the IMS Governance Improvement Project and how the team collaborates across functions. This shows your genuine interest in the role and helps you understand how you can contribute effectively.
