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- Tasks: Coordinate and maintain processes within the Integrated Management System for compliance and improvement.
- Company: Leading organisation in engineering and infrastructure with a focus on governance.
- Benefits: Competitive salary, hybrid work option, and opportunities for professional growth.
- Why this job: Make a real impact by ensuring quality and compliance across all business functions.
- Qualifications: Detail-oriented with a passion for organisation and continuous improvement.
- Other info: Join a dynamic team with excellent career advancement opportunities.
The predicted salary is between 24000 - 32000 £ per year.
Location: Nuneaton / Midlands
Full-time, Hybrid option after probation
Salary: £28,000
Are you a detail-driven professional with a passion for organisation, governance, and continuous improvement? We’re supporting a leading organisation within the engineering and infrastructure sector in their search for an IMS Administrator to join their growing Assurance team. This is an exciting opportunity to play a pivotal role in maintaining and developing the company’s Integrated Management System (IMS), ensuring compliance with ISO standards and driving continual improvement across all business functions.
The Role
As the IMS Administrator, you’ll be responsible for coordinating and maintaining all processes within the Integrated Management System. You’ll work closely with teams across the business to ensure full alignment with ISO standards, handle documentation control, and manage system change requests.
Ensure all processes required for the Integrated Management System (IMS) are established, implemented and maintained in line with EMR’s corporate framework and the requirements of ISO 9001 (Quality), ISO 14001 (Environmental), ISO 45001 (Health & Safety), ISO 50001 (Energy) and ISO 27001 (Information Security).
Key Responsibilities
- IMS Governance & Document Control
- Ensure IMS documentation is kept current, controlled, and compliant with approvals workflow.
- Oversee version control, permissions, document structure, metadata, and accessibility within the IMS DCC.
- Ensure all IMS documentation changes are formally approved by the Assurance Business Partner prior to upload or release.
- Ensure Document Owners maintain accountability for technical correctness of controlled documents.
- Provide support and guidance to Document Owners on governance requirements and document control processes.
- Support the rollout of the IMS Governance Improvement Project roadmap.
- DCC Change Request Management
- Act as the central coordinator for all IMS DCC change requests, ensuring requests are logged, tracked, and completed within planned timescales.
- Manage the DCC Change Request Log, ensuring accuracy, version control, and timely closure.
- Review incoming change requests for completeness, assign ownership where appropriate, and communicate acknowledgements and progress updates to requestors.
- Escalate overdue or high-risk changes to the Assurance Business Partner for visibility and resolution.
- Provide monthly summary reports highlighting trends, recurring issues, and improvement opportunities.
- IMS Documentation & Governance Project Delivery
- Support delivery of the IMS Governance Improvement Project, with focus on standardisation, strengthened document control and alignment with the EMR Toolkit.
- Facilitate structured review and approval processes for IMS controlled documents, ensuring updates are reviewed by relevant Document Owners prior to upload to IMS DCC.
- Maintain the IMS DCC as an auditable system, including permissions, access levels, and document referencing.
- Collate monthly IMS updates summarising key documentation changes and improvements through the IMS Governance Dashboard.
- Key Performance Indicators (KPIs)
- Performance will be measured against:
- DCC Change Request completion within target timescales (%)
- Compliance and accuracy of documentation (audit findings)
- Stakeholder feedback on responsiveness and support
- IMS Governance Improvement Project milestone delivery
- Continuous Improvement
- Promote innovation, simplification and continual improvement across IMS processes.
- Identify and support opportunities to consolidate like-for-like documents to eliminate duplication and simplify access.
- Provide guidance and support to users on document access.
- Work collaboratively with teams and management to improve engagement, awareness and ownership of the IMS.
- Support ad hoc projects as instructed by the Assurance Business Partner or SHEQ Director.
If you’re looking for a role where your attention to detail, structure, and improvement mindset truly make an impact this could be the perfect opportunity.
Apply today through Hawk 3 Talent Solutions to find out more. If you would like to apply for the role of IMS Administrator then please email your CV to (url removed) or call Donna on (phone number removed). Closing date is subject to change based on suitable applications.
Hawk 3 Talent Solutions are acting as an employment agency on behalf of its client.
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Quality Assurance Administrator in London employer: Hawk 3 Talent Solutions
Contact Detail:
Hawk 3 Talent Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Quality Assurance Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the engineering and infrastructure sector, especially those who work with Integrated Management Systems. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on ISO standards relevant to the role. Show us you know your stuff by discussing how you’ve applied these standards in past roles or projects. Confidence is key!
✨Tip Number 3
Don’t just apply; follow up! After sending your application through our website, drop a quick email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Tailor your approach! When you get an interview, make sure to highlight your attention to detail and continuous improvement mindset. Relate your experiences directly to the responsibilities listed in the job description.
We think you need these skills to ace Quality Assurance Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the IMS Administrator role. Highlight your experience with document control, governance, and any ISO standards you've worked with. We want to see how your skills align with what we're looking for!
Showcase Your Attention to Detail: As a detail-driven professional, it's crucial to showcase your attention to detail in your application. Use clear formatting, check for typos, and ensure all information is accurate. This reflects the quality we value at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you're passionate about the role and how your background makes you a great fit. We love seeing enthusiasm and a genuine interest in continuous improvement.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Hawk 3 Talent Solutions
✨Know Your ISO Standards
Familiarise yourself with the ISO standards relevant to the role, such as ISO 9001 and ISO 14001. Being able to discuss these standards confidently will show your understanding of the IMS and its importance in quality assurance.
✨Showcase Your Attention to Detail
Prepare examples from your past experiences where your attention to detail made a significant impact. This could be in document control or process improvement. Highlighting specific instances will demonstrate your capability to manage the meticulous aspects of the role.
✨Understand Document Control Processes
Brush up on document control processes and governance requirements. Be ready to discuss how you would handle version control and ensure compliance, as this is a key responsibility of the IMS Administrator position.
✨Prepare for Change Management Scenarios
Think about how you would approach managing change requests within the IMS. Prepare to discuss how you would track, log, and communicate these changes effectively, showcasing your organisational skills and proactive mindset.
