Admin Assistant (Including MDS Duty)

Grade 1/2 Points 3-5

The James Oglethorpe Primary School

Closing on 31/07/2026 at 12:00

Enhanced DBS Check

Permanent | Part Time 14 hours per week.

Pay Grade: Grade 1/2 Points 3-5

Hours: 14 hours per week, 8.00am - 3.30pm Thursday - Friday, 38 weeks per year

Contract: Permanent

Start Date: September 2026

We are seeking an Administrator Assistant to work Thursdays and Fridays 8.00 am to 12.15 pm and then from 1.45 pm to 3.30 pm in the school office on our Reception Desk (12 hours per week). From 12.15 pm – 1.15 pm, the successful candidate will undertake a MDS role (2 hours per week). This equates to 14 hours per week (30 minute break unpaid).

The office role is often the first point of contact for all our visitors and therefore, the ideal candidate would need to demonstrate exemplary customer service to both internal and external customers. We are looking for someone who can communicate effectively with people in person, via the telephone or email.

Responsibilities include:

• Dealing with queries regarding the online dinner system (ParentPay) and running reports (training will be given).
• Administering First Aid (training will be given if necessary) in the event of accident or injury and completing relevant documentation according to school procedures via Medical Tracker.
• Receiving, sorting and distributing incoming messages, post and deliveries and collecting and dispatching outgoing mail and packages.
• Supporting the school with arrangement of events which may include educational trips.
• Using computerised management information systems and/or paper-based filing systems to enter, record and retrieve data.

The skills and qualities we look for in an Administrative Assistant include:

• Previous experience of working within a school in a similar capacity (desirable).
• Competence using the school’s SIMS system.
• Using Google Drive and creating response forms.
• A positive, resourceful and calm disposition ready to deal with the challenges of a school reception.
• Providing a positive experience for visitors to the school and delivering excellent customer service.
• Modelling our core values of Aspiration, Integrity & Identity.

For the MDS role, this person will be responsible for:

• The transition of pupils from class to the dining hall and/or the school playground (or other designated areas during wet play) and back to class at the end of lunchtime.
• Supervising and supporting pupils whilst they eat.
• Promoting and supervising positive and active play and pupil relationships.
• Health, safety, security and basic first aid (after relevant training).
• Pupil discipline and behaviour management.

Visits to the school are welcome by appointment with the Headteacher. Please apply online.

Closing Date: Friday 31st July 2026 - 12pm

Interview Date: W/b 10th August 2026

Safeguarding: Havering Schools are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. The protection of our pupils from abuse is the responsibility of all staff within our schools, superseding any other considerations. Therefore, Havering Schools comply with the Department for Education ‘Keeping Children Safe in Education’ guidance. It is an offence to apply for a post which involves engaging in regulated activity relevant to children if you are barred from doing so. Please be advised that, again in line with ‘Keeping Children Safe in Education’, shortlisted candidates (who wish to accept an invite to interview) will be required to submit, prior to their interview, a self-declaration of their criminal record or information that would make them unsuitable to work with children. Upon submission of this information, online checks may be carried out. This post is exempt from the Rehabilitation of Offenders Act 1974; the successful applicant will be expected to undertake an enhanced DBS disclosure check. Having a criminal record will not necessarily debar you from obtaining a position with the School.

Equal Opportunities: Havering Schools aim to promote and ensure equality of opportunity and equal treatment for all. We are committed to equal opportunities in employment regardless of gender, marital status, race, colour, nationality (including citizenship), ethnic or national origins, disabilities, age, sexual orientation, responsibility for dependants, religious or political affiliation and trade union activities. All matters related to employment are decided on the basis of qualifications, merit and business need.

How to apply: To apply, please visit https://ats-haveringschools.jobsgopublic.com and submit your application by clicking the 'Apply Online' link below.