At a Glance
- Tasks: Manage corporate travel arrangements and improve travel processes for Havas.
- Company: Havas is a leading global communications group with a mission to make a meaningful difference.
- Benefits: Enjoy remote work options, a collaborative environment, and opportunities for personal growth.
- Why this job: Join a dynamic team focused on innovation and creativity in the travel industry.
- Qualifications: 5+ years in travel management; strong negotiation and communication skills required.
- Other info: Equal opportunity employer; diverse and inclusive workplace.
The predicted salary is between 36000 - 60000 £ per year.
time left to apply End Date: September 12, 2025 (30+ days left to apply)
job requisition id JR0085823
Agency :
Havas London
Agency :
Havas London
Job Description :
We are seeking a detail-oriented and organized Travel Manager to join our team.
The Travel Manager responsibilities include managing corporate travel service providers, support to negotiations on contracts and managing relationships with travel suppliers, assisting all travel arrangements for the organization, and developing strategies to improve travel programs.
Our ideal candidates have a strong understanding of the travel industry, excellent problem-solving skills, and an ability to negotiate effectively.
Ultimately, the role of the Travel Manager is to ensure all travel arrangements run smoothly and align with the needs and requirements of the company.
Description :
The Travel Manager is responsible for the improvement of the Travel process in Havas. You will be the single point of contact for the Group. You\’ll be coordinating the different parties involved in the process (HR, Indirect Purchasing, IT, and Finance).
The travel manager is responsible for planning, organizing, and implementing travel plans. Travel manager is responsible for cost management, ensuring safety and comfort of the travelers, and make sure all travel operations run smoothly.
Job Responsibilities:
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Constantly looking for travel spend reduction opportunities in coordination with IdP (in charge of negotiation)
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Monitor spends in CONCUR / BCD Reports (by supplier, by entity, trends, …) with IdP commodity buyer,
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Identify savings opportunities for further IdP negotiation,
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Monitor KPI and actual billing from CONCUR and Self Booking Tool providers (BCD).
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Ensure better compliance vs global policy from Havas employees
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Develop and implement corporate travel policies,
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Define and execute data analytics based on actual data to track deviances vs policy,
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Communicate with organization management results analysis on main issues,
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Coordinate internal control and internal audit, when necessary,
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Push in all Havas agencies for digitalization (no more paper) when possible.
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Push for continuous process improvement and standardization
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Ensure CONCUR is widely used (no local tools),
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Promote a core model for all Havas agencies,
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Reduce cash advance as much as possible,
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Work with IT to automate interfaces master data synchronization,
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Ensure CONCUR core model is consistent
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Provide advice on travel documents, insurance,
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Propose updates of local Travel Policy for HR and Finance validation
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support Q&A on Global / Local Travel Policy
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propose changes
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manage validation by HR
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update communication tool in Havas with best practices and Q&A
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Point of contact with travel suppliers:
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Point of contact for CONCUR and Travel Management company (BCD and other TMC’s)
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Inform travelers of CONCUR, BCD & TMC’s warning messages / alerts
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Maintain with CONCUR and BCD & other TMC’s list of critical blocking point
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Ensure compliance with procedures and service quality,
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Stay informed about travel industry trends and best practices,
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Stay updated through workshops, seminars, and industry conferences.
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Point of contact with travelers and travel arrangers:
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Collect complaints, travel problems and find solutions with suppliers,
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Ensure compliance with procedures and service quality,
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Assist Travelers and travel arrangers,
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Propose travel trainings
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The ideal candidate has
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Proven work experience as a Travel Manager
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Knowledge of international travel regulations, customs and currencies
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Knowledge of T&E reporting and processing
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Working knowledge of MS Office software
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Excellent communication (oral and written) and negotiation skills
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Well-organized and reliable
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An analytical mind with strong business acumen
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Customer-oriented approach
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High school diploma or equivalent; bachelor’s degree is preferred
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At least one professional experience in an advertising / communication context
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At least 5 years’ professional experience in Travel management context
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Focus on rigor, analytical skills
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Strong ability to communicate across global / local organization
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Ability to work in a matrix organization in Shared Services, Finance, Purchasing and HR functions
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Responsiveness and problem resolutions skills
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Experience in CONCUR is a real plus
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English language mandatory (French is a plus)
Additional Information
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Job Title: Travel Manager
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Work Environment: Office setting with options for remote work. Some travel may be required for meetings with travel suppliers.
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Reporting Structure: Reports to the Global Travel Manager.
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Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
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Location: London
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Employment Type: Full-time
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Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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Contract Type :
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.
Introduce Yourself
If you don\’t find a suitable opening on our Career Site, don\’t worry! You can still send your resume to us.
Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation.
Life at Havas
We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore.
Havas Creative Network
At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients.
Havas Media Network
We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences.
Havas Health
Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.
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Travel Manager employer: Havas Media Group Spain SAU
Contact Detail:
Havas Media Group Spain SAU Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Manager
✨Tip Number 1
Familiarise yourself with the latest trends in the travel industry. This knowledge will not only help you during interviews but also demonstrate your passion and commitment to the role of Travel Manager.
✨Tip Number 2
Network with professionals in the travel management field. Attend industry conferences or workshops to meet potential colleagues and learn about best practices, which can give you an edge when applying for the position.
✨Tip Number 3
Brush up on your negotiation skills. Since the role involves managing contracts and relationships with suppliers, showcasing your ability to negotiate effectively can set you apart from other candidates.
✨Tip Number 4
Gain hands-on experience with travel management tools like CONCUR. If you haven't used it before, consider taking a short course or tutorial to understand its functionalities, as familiarity with this tool is a plus for the role.
We think you need these skills to ace Travel Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel management, particularly any roles where you've negotiated contracts or managed relationships with suppliers. Use specific examples to demonstrate your problem-solving skills and understanding of the travel industry.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your background aligns with the responsibilities outlined in the job description, such as developing corporate travel policies and improving travel processes.
Showcase Relevant Skills: Emphasise your analytical skills and experience with tools like CONCUR. Highlight your ability to communicate effectively across different departments, as this is crucial for the Travel Manager role.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail, which is essential for a Travel Manager.
How to prepare for a job interview at Havas Media Group Spain SAU
✨Know Your Travel Industry Trends
Stay updated on the latest trends and regulations in the travel industry. This knowledge will not only impress your interviewers but also demonstrate your commitment to the role and your ability to adapt to changes.
✨Showcase Your Negotiation Skills
Prepare examples of past negotiations you've successfully handled, especially in a travel context. Highlight how you achieved cost savings or improved service quality, as this is crucial for the Travel Manager role.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in travel management and how you resolved them. This will showcase your analytical skills and your ability to think on your feet, which are essential for this position.
✨Familiarise Yourself with CONCUR
If you have experience with CONCUR or similar travel management tools, be sure to mention it. If not, do some research to understand its functionalities, as familiarity with such tools can set you apart from other candidates.