Talent Acquisition Coordinator in London

About Us – Havas UK. Havas is a leading communications network built around an integrated Village model, bringing together creative, media and health agencies in a single, connected structure. This approach underpins our Converged strategy, aligning talent and capabilities around client needs and enabling teams to work in more integrated, future-facing ways. We partner with some of the world’s most recognisable brands, with teams that combine strategy, creativity, media, data and technology to drive meaningful and sustainable growth outcomes, guiding our clients towards their marketing and communication objectives.

The Havas UK People Team is a progressive, award-winning team of 35, supporting the core agencies across the Havas Media and Havas Creative networks in London, Manchester and Leeds. We partner closely with our agencies to build inclusive, high-performing cultures and deliver on our People commitments through thoughtful, data-led and human-centered work.

As the Talent Acquisition Coordinator you will work with the Senior members of the team to create a network of sustainable and reliable talent pools, assist with admin tasks and act as a Havas brand ambassador when scoping out the market. You’ll be working with candidates to find out their best skillsets, creating reporting structures for the wider business to manage costs effectively and supporting the wider team with admin, strategy and ensuring an excellent candidate experience.

Key responsibilities:

• Work with the Talent Acquisition and Development teams to find and engage top Advertising and Media talent.
• Help create and manage the talent pools for each Havas agency.
• Provide data, insight and recommendations on the candidate journey.
• Work with TA and other People Leads, provide guidance to realise our DE&I agenda.
• Develop networks with external communities to identify and build relationships to bring new perspectives and approaches into our thinking.
• Support candidate sourcing efforts through job boards, LinkedIn, internal databases, and referrals.
• Post and manage job requisitions across multiple platforms, ensuring accuracy and consistency.
• Review resumes and assist with initial candidate screening and outreach.
• Coordinate interview logistics, including scheduling, calendar management, and interview communications.
• Act as a primary point of contact for candidates, ensuring a positive and professional candidate experience.
• Maintain accurate and up-to-date records in the applicant tracking system (ATS).
• Assist with recruitment reporting and tracking key hiring metrics.
• Support offer letter preparation and pre-employment processes.

Experience and capabilities required:

• An enthusiastic, organised and structured person who is also happy to manage lots of moving parts.
• Experience working in a public-facing business would be an advantage but not necessary.
• Comfortable rolling up your sleeves to support in any freelance TA operational needs.
• Analysis and reporting skills; and how to interpret data.
• Good communication and influencing skills, and ability to present and deliver information in various formats for a wide range of stakeholders.
• Able to project credibility, build trust, and deliver results.
• Able to work with full autonomy.

Our People Team Standards:

• We challenge sameness, looking for opportunities for new and better.
• We leverage our ability to move freely through the business; we are curious, we ask the right questions and think several moves ahead.
• We take personal responsibility and pride in the quality of our work.
• We use data and evidence to form insights, solving problems and creating opportunities for our business.
• We look at the whole system, navigating connections to amplify our impact.
• We think principles over policies to always remember the human at the centre of the experience to drive better outcomes for our people.

Contract Type: Permanent. Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.