At a Glance
- Tasks: Support the People Services team with onboarding, payroll, and employee relations.
- Company: Join a leading organisation dedicated to helping students and colleagues thrive.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Other info: Be part of a dynamic team that values collaboration and innovation.
- Why this job: Make a real difference in people's careers while honing your administrative skills.
- Qualifications: Strong attention to detail and excellent interpersonal skills required.
The predicted salary is between 23400 - 28600 £ per year.
We are seeking a highly organised and detail-oriented People Services Administrator to join our People Services team.
This role is crucial in providing essential administrative support across a diverse range of People Services functions.
You will ensure high-quality, robust processes and procedures are implemented and maintained, act as a first point of contact for People Services and recruitment queries, and proactively support the team to remain compliant and deliver outstanding customer service.
You will be responsible for
• Onboarding & Compliance
- Coordinate and manage the complete onboarding process for new starters, including reference checks, DBS checks, Right to Work checks, and overseas checks.
- Ensure accurate compliance with Single Central Record requirements.
- Manage the online DBS portal and provide support to candidates.
• New Starter Experience
- Ensure a positive and seamless new starter journey, including pre-employment meetings and one-month check-in meetings.
- Issue contracts and offer letters within statutory timeframes, calculating prorated salaries and leave entitlements.
- Take an active role in interview panels and supporting recruiting managers
• Payroll Administration
- Process payroll changes and generate accurate HR administration paperwork, adhering to payroll cut-off dates.
- Record new starters on the HR/Payroll system and process starter pension notifications.
• Employee Relations
- Provide administrative support to Business Partners in employee relations cases, including preparing packs and taking minutes.
- Organise and monitor the exit interview process and ensure efficient completion of leaver processes.
- A high standard of administrative skill with a keen eye for detail and a high level of accuracy
- Excellent interpersonal skills with the ability to interact with staff at all levels and build effective relationships.
- Recent experience of using HR and Payroll systems with experience of processing payroll changes such as working hours, multiple contracts, promotions, new starters and leavers
- Experience of pre-employment checks and recruitment
- Competent in using Microsoft Office packages, e. g. Word, Excel
- Professional and customer focused approach including absolute discretion, confidentiality, diplomacy and sensitivity.
Would you like to work for us?
We pride ourselves on being an employer of choice, seeking only the best people to help our students and colleagues realise their dreams and potential.
#J-18808-Ljbffr
People Services Assistant employer: Havant & South Downs College
As a Careers Adviser at our institution, you will join a supportive and dynamic team dedicated to empowering young people in their educational and career journeys. We offer a vibrant work culture that values innovation and collaboration, alongside opportunities for professional development and growth. Located in a thriving community, our college provides access to a wealth of resources and partnerships, ensuring you can make a meaningful impact on students' futures.
Contact Details:
Havant & South Downs College Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land People Services Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Havant & South Downs College!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Havant & South Downs College.
We think you need these skills to ace People Services Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Havant & South Downs College. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Havant & South Downs College and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Havant & South Downs College. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Havant & South Downs College's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Havant & South Downs College
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Havant & South Downs College.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Havant & South Downs College will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Havant & South Downs College and how you would contribute to adapting HR strategies.
