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- Tasks: Coordinate and produce high-quality bid submissions for exciting construction projects.
- Company: Join a well-established civil engineering firm with a strong team culture.
- Benefits: Enjoy competitive salary, private medical insurance, and hybrid working options.
- Why this job: Make an impact in a progressive company while developing your career.
- Qualifications: 3+ years in bid coordination, strong writing skills, and proficiency in Microsoft Office.
- Other info: Engage in social events and enjoy career development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
About the Company
Our client is a well-established civil engineering and construction business with offices across Northern Ireland and England. They deliver a diverse portfolio of high-quality projects throughout the UK and Ireland, including civil engineering works, water and wastewater infrastructure, non-infrastructure schemes, and commercial, education, and residential developments. The business is committed to engaging with local communities, minimising environmental impact, and maintaining the highest standards of health, safety, and wellbeing across all projects. This is an excellent opportunity to join a progressive and collaborative organisation with a strong team culture.
About the Role
This is a key position within the Business Development team, focused on securing new work through the production of high-quality, compliant, and compelling tender submissions. The Bid Coordinator will take ownership of coordinating and producing bid documentation across the full tender lifecycle from opportunity identification and PQQs through to ITTs and final submissions.
Key Responsibilities
- Coordinate the end-to-end bid process, including PQQs and tender submissions, from initial review through to final submission
- Register opportunities on client portals and initiate internal tender processes
- Manage portal communications, clarifications, and submissions
- Ensure all submissions are fully compliant, accurate, and submitted within deadlines
- Coordinate input from internal teams including commercial, SHEQ, and delivery functions
- Attend bid kick-off and review meetings
- Manage document control, compliance, and internal approvals
- Ensure all bid documents align with company branding, formatting, and quality standards
- Review content for clarity, consistency, grammar, and flow
- Maintain master documents and ensure appropriate backups are in place
- Develop and maintain a bid library including standard responses, CVs, case studies, and supporting materials
- Capture bid feedback, outcomes, and lessons learned
- Support the development of best-practice responses for future tenders
- Assist with award and competition submissions where required
Knowledge, Experience & Skills
Essential
- Minimum of 3 years experience in a bid coordination or bid administration role
- Experience working in a fast-paced, deadline-driven environment
- Strong written English with the ability to produce clear and persuasive content
- Excellent organisational and document management skills
- Proficient in Microsoft Word, PowerPoint, and Excel
Desirable
- Experience within construction, civil engineering, or the wider built environment
- Experience using Adobe InDesign and/or Canva
- Strong visual and layout awareness
- Experience supporting marketing or award submissions
Skills:
- Bid administration
- Excellent organisational skills
- Proficient in Microsoft Word, PowerPoint, Excel
- Experience using Adobe InDesign and/or Canva
- Construction, civil engineering
Benefits:
- Competitive salary with performance-related bonus
- Private medical insurance
- Additional holidays and service awards
- Hybrid working options
- Marriage leave
- Career development opportunities
- Social and team-building events
Bid Coordinator employer: Haughey Recruitment
Contact Detail:
Haughey Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Get to know the company inside out! Research their projects, values, and culture. This will help you tailor your approach and show them you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for interviews by practising common questions related to bid coordination. Think about how your experience aligns with their needs and be ready to share specific examples that highlight your skills.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your relevant experience in bid coordination and showcase how your skills align with the job description. We want to see how you can contribute to our team!
Showcase Your Writing Skills: Since strong written English is essential, take the time to craft clear and persuasive content in your application. Use this opportunity to demonstrate your ability to produce high-quality documents that are compliant and compelling.
Be Organised: We love a well-structured application! Make sure your documents are neatly formatted and easy to read. This reflects your organisational skills, which are crucial for managing the bid process effectively.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Haughey Recruitment
✨Know Your Bid Process
Familiarise yourself with the entire bid process, from PQQs to ITTs. Understand how each stage works and be ready to discuss your experience in managing these processes. This will show that you’re not just a fit for the role but also have a solid grasp of what’s required.
✨Showcase Your Writing Skills
Since strong written English is essential, prepare examples of your previous bid documents or tender submissions. Highlight your ability to produce clear and persuasive content, as this will be a key focus during the interview.
✨Demonstrate Organisational Skills
Be ready to talk about how you manage multiple deadlines and ensure compliance in your submissions. Share specific strategies or tools you use to stay organised, as this role requires excellent document management skills.
✨Engage with the Company Values
Research the company’s commitment to local communities and environmental impact. Be prepared to discuss how your values align with theirs and how you can contribute to their mission, especially in terms of maintaining high standards across projects.
