At a Glance
- Tasks: Support senior executives with diary management, travel coordination, and office operations.
- Company: Fast-paced US-owned investment firm in the heart of London.
- Benefits: £70k salary, 10% bonus, profit share, and private medical cover.
- Other info: Collaborative environment with opportunities for growth and responsibility.
- Why this job: Join a dynamic team and enjoy international travel opportunities while making a real impact.
- Qualifications: Experience supporting senior executives and exceptional organisational skills.
The predicted salary is between 70000 - 70000 £ per year.
We are seeking an exceptional Executive Assistant to provide dedicated support to two Partners and one Principal for this fast-paced US-owned investment firm. This is a unique opportunity to become an integral part of a close-knit team, contributing to a dynamic environment where collaboration and culture are at the heart of the business. The position also offers exciting international travel opportunities, including 3 annual trips to the US and potential travel across Africa and the Middle East for industry events and conferences.
You will be supporting two senior Partners, one leading all European operations and the other overseeing Africa and the Middle East. Both Partners sit on a large number of external boards, requiring exceptional diary management, stakeholder coordination, and the ability to manage competing priorities with discretion and professionalism. Joining an established team of three EAs who are US-based, this role offers the opportunity to become the fourth key member of a collaborative support function. The position offers a salary of £70,000 plus a 10% bonus, potential profit share, and private medical cover. We are looking for someone who is commercially aware, forward-thinking, and able to see the bigger picture.
Key Responsibilities- Managing complex calendars across multiple time zones
- Coordinating international travel and detailed itineraries
- Monitoring competing priorities and recommending sequencing where appropriate
- Coordinating scheduling with portfolio companies and external stakeholders
- Assisting with regional or global events hosted in London
- Demonstrating strong attention to detail and accuracy
- Being comfortable receiving direct input and acting on it quickly
- Liaising with building management and service providers
- Managing supplies, maintenance, and facilities
- Overseeing day-to-day office operations
- Has experience supporting senior executives in investment, private equity, venture capital, consulting, or similarly demanding environments
- Is proactive rather than reactive
- Demonstrates exceptional organisational discipline and precision
- Brings a strong in-office presence and understands the value of being physically present when it matters
- Is extremely committed and accountable
This is a fantastic opportunity for someone who enjoys variety, responsibility, and being at the heart of a fast-paced, collaborative office environment.
Executive Assistant employer: Hatty Blue Recruitment Ltd
Join a leading US-owned investment firm located in the vibrant West End of London, where you will thrive in a collaborative and dynamic work culture. With a competitive salary of £70,000 plus bonuses, private medical cover, and exciting international travel opportunities, this role as an Executive Assistant offers not just a job, but a pathway to professional growth and meaningful contributions within a close-knit team. Experience the unique advantage of working alongside senior executives while being part of a supportive environment that values your input and fosters your development.
Contact Details:
Hatty Blue Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to show that we’re not just a fit for the role, but also for the team. Tailor our answers to reflect how we align with their mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This helps us articulate our experiences clearly and confidently, especially when discussing our organisational skills and ability to manage competing priorities.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression. Plus, it shows we’re proactive and genuinely interested in joining their team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your experience in managing complex calendars and coordinating international travel, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive approach and organisational skills. Mention specific examples of how you've supported senior executives in fast-paced environments to demonstrate your fit for the role.
Showcase Your Attention to Detail:In your application, emphasise your strong attention to detail and accuracy. This is crucial for managing competing priorities and ensuring everything runs smoothly for the Partners you’ll be supporting.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to join our dynamic team!
How to prepare for a job interview at Hatty Blue Recruitment Ltd
✨Know Your Partners
Before the interview, do your homework on the two Partners you'll be supporting. Understand their roles, interests, and any recent news about the firm. This will not only show your enthusiasm but also help you tailor your responses to align with their priorities.
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, be prepared to discuss your experience with diary management. Bring examples of how you've successfully coordinated schedules across different time zones and handled competing priorities in the past.
✨Showcase Your Proactivity
The ideal candidate is proactive, so come armed with examples of how you've taken initiative in previous roles. Whether it’s streamlining processes or anticipating needs before they arise, demonstrating this quality can set you apart from other candidates.
✨Emphasise Attention to Detail
In a fast-paced environment, attention to detail is crucial. Be ready to share specific instances where your meticulous nature has made a difference, whether in managing travel itineraries or coordinating events. This will highlight your suitability for the role.
