At a Glance
- Tasks: Support senior executives with diary management and international travel coordination.
- Company: Fast-paced US-owned investment firm in the heart of London.
- Benefits: £70k salary, 10% bonus, profit share, and private medical cover.
- Other info: Be part of a collaborative office culture with room for growth.
- Why this job: Join a dynamic team and enjoy exciting international travel opportunities.
- Qualifications: Experience supporting senior executives in demanding environments.
The predicted salary is between 70000 - 70000 £ per year.
Location: West End, London
Salary: £70k
We are seeking an exceptional Executive Assistant to provide dedicated support to two Partners and one Principal for this fast-paced US-owned investment firm. This is a unique opportunity to become an integral part of a close-knit team, contributing to a dynamic environment where collaboration and culture are at the heart of the business. The position also offers exciting international travel opportunities, including 3 annual trips to the US and potential travel across Africa and the Middle East for industry events and conferences.
You will be supporting two senior Partners, one leading all European operations and the other overseeing Africa and the Middle East. Both Partners sit on a large number of external boards, requiring exceptional diary management, stakeholder coordination, and the ability to manage competing priorities with discretion and professionalism. Joining an established team of three EAs who are US-based, this role offers the opportunity to become the fourth key member of a collaborative support function. The position offers a salary of £70,000 plus a 10% bonus, potential profit share, and private medical cover. We are looking for someone who is commercially aware, forward-thinking, and able to see the bigger picture.
Key Responsibilities
- Managing complex calendars across multiple time zones
- Coordinating international travel and detailed itineraries
- Monitoring competing priorities and recommending sequencing where appropriate
- Coordinating scheduling with portfolio companies and external stakeholders
- Assisting with regional or global events hosted in London
- Demonstrating strong attention to detail and accuracy
- Being comfortable receiving direct input and acting on it quickly
Office Leadership:
- Liaising with building management and service providers
- Managing supplies, maintenance, and facilities
- Overseeing day-to-day office operations
The Ideal Candidate
- Has experience supporting senior executives in investment, private equity, venture capital, consulting, or similarly demanding environments
- Is proactive rather than reactive
- Demonstrates exceptional organisational discipline and precision
- Brings a strong in-office presence and understands the value of being physically present when it matters.
- Is extremely committed and accountable
This is a fantastic opportunity for someone who enjoys variety, responsibility, and being at the heart of a fast-paced, collaborative office environment.
Executive Assistant employer: Hatty Blue Recruitment Ltd
Join a leading US-owned investment firm located in the vibrant West End of London, where you will thrive in a collaborative and dynamic work culture. With a competitive salary of £70,000 plus bonuses, private medical cover, and exciting international travel opportunities, this role as an Executive Assistant offers not just a job, but a chance to grow within a close-knit team dedicated to excellence. Embrace the opportunity to support senior executives while enjoying a fast-paced environment that values your contributions and fosters professional development.
Contact Details:
Hatty Blue Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about collaboration, think of examples from your past experiences that showcase your teamwork and organisational skills. Show them you’re the perfect fit!
✨Tip Number 3
Don’t just apply through job boards; head over to our website and submit your application directly. This shows initiative and gives you a better chance of standing out in a competitive field.
✨Tip Number 4
Follow up after interviews with a thank-you email. It’s a simple gesture that can leave a lasting impression. Mention something specific from your conversation to remind them why you’re the ideal candidate for the Executive Assistant position.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and coordinating international travel, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive approach and organisational skills. Tell us why you're excited about this opportunity and how you can contribute to our dynamic team. Remember, we love a bit of personality!
Showcase Relevant Experience:When detailing your work history, focus on roles where you've supported senior executives or worked in fast-paced environments. We’re keen to see examples of how you've managed competing priorities and demonstrated discretion in your previous positions.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Hatty Blue Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks like diary management, international travel coordination, and stakeholder communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how you’ve successfully supported senior executives in fast-paced environments.
✨Demonstrate Proactivity
Employers love candidates who take initiative. Prepare to share instances where you anticipated needs before they arose or improved processes in your previous roles. This will illustrate your proactive nature and ability to think ahead, which is crucial for an Executive Assistant.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle pressure. Think about potential challenges you might face in this role, such as managing last-minute changes to travel plans or scheduling conflicts, and prepare your responses accordingly.
