At a Glance
- Tasks: Support facilities management by coordinating maintenance contracts and ensuring operational efficiency.
- Company: Join a local authority with a focus on community service and collaboration.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Other info: Dynamic role with a chance to improve processes and enhance service delivery.
- Why this job: Be part of a team that makes a real difference in facilities management.
- Qualifications: A Levels or equivalent experience, with strong organisational and IT skills.
The predicted salary is between 24000 - 28000 £ per year.
A local authority is seeking a highly organised and proactive Technical / Facilities Administrator to join its Facilities Management team. This is a key role providing comprehensive administrative support to ensure service continuity, quality, and the effective delivery of Soft FM maintenance contracts.
You will be part of a collaborative administration team, supporting both planned and reactive maintenance activities while helping to ensure operational efficiency across the service. The role requires someone who enjoys a challenge, can manage competing priorities, and is confident working both independently and as part of a team.
Key Responsibilities:- Administer Soft FM maintenance contracts, ensuring effective coordination and oversight
- Monitor inspections and ensure compliance with contractual requirements
- Chase, process, and manage contractor invoices in line with financial procedures
- Liaise with technical teams to obtain and record site feedback
- Support planned and responsive maintenance activities
- Act as a point of contact for internal and external enquiries, resolving issues or escalating where appropriate
- Undertake data analysis and produce reports from multiple systems to support decision-making
- Arrange and support meetings, including diary management, agenda preparation, minute taking, and follow-up actions
- Maintain accurate and secure electronic and manual record systems
- Identify and implement process improvements to enhance service delivery
- Provide support to the helpdesk rota where required
- Educated to A Level standard or equivalent experience
- Proven experience in an administrative support role, ideally within a facilities management or public sector environment
- Experience working with a range of stakeholders, including external partners
- Strong organisational skills with the ability to plan, prioritise, and manage workloads effectively
- Ability to analyse information and produce accurate reports
- Confident in handling complex queries and resolving issues professionally
- Good working knowledge of IT systems, including Microsoft Word, Excel, and PowerPoint
- Proactive, flexible, and a strong team player
Facilities Administrator in Bournemouth employer: Hatched Recruitment Group
Hatched Recruitment Group is an excellent employer, offering a dynamic work environment in Basingstoke where employee relations specialists can thrive. With a strong focus on professional development and a supportive team culture, employees are encouraged to grow their skills while contributing to meaningful HR solutions. The company values collaboration and innovation, making it an ideal place for those looking to make a real impact in the field of HR.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator in Bournemouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. Attend local events or join online forums where you can meet people who might know about job openings. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to facilities management and think about how your skills align with their needs. We want you to shine, so practice common interview questions and have examples ready that showcase your organisational skills and problem-solving abilities.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a chance to reiterate why you’re a great fit for the Facilities Administrator position and keep you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications and updates all in one place.
We think you need these skills to ace Facilities Administrator in Bournemouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Administrator role. Highlight your organisational skills and any relevant experience in facilities management or administrative support to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've managed competing priorities or improved processes in previous roles.
Show Off Your Tech Skills:Since we’re looking for someone with a good working knowledge of IT systems, don’t forget to mention your proficiency in Microsoft Word, Excel, and PowerPoint. If you’ve used any other software relevant to facilities management, include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Hatched Recruitment Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Administrator. Brush up on your knowledge of Soft FM maintenance contracts and be ready to discuss how you've managed similar tasks in the past.
✨Show Off Your Organisational Skills
Prepare examples that showcase your strong organisational skills. Think about times when you successfully managed competing priorities or improved processes. Be specific about the outcomes and how they benefited your team.
✨Be Ready for Technical Questions
Since the role involves liaising with technical teams and handling complex queries, expect some technical questions. Familiarise yourself with common issues in facilities management and be prepared to discuss how you would resolve them.
✨Demonstrate Team Spirit
This role requires collaboration, so highlight your experience working in teams. Share examples of how you've supported colleagues or contributed to group projects, showing that you're a proactive and flexible team player.
