Legal Administrative Assistant

Supervised by leading attorney(s).

Job Duties

• Coordinating client communication via email, mail, and phone, together with attorney.
• Calendar coordination and meeting scheduling.
• Physical and electronic document organization and management.
• Preparing and editing draft cover letters, e-mail correspondence, pleadings and other legal documents.
• Filing of pleadings and legal documents.
• Recording of deeds.
• Docketing, tracking and managing various attorney and court deadlines.
• Creation of electronic and physical estate planning binders, trial binders, minute books, etc.
• Reporting to leading attorney(s).
• Answering incoming calls (client, COIs, courts etc.).
• Processing client expenses.
• Assisting with preparation for client meetings.
• Printing, copying, faxing and scanning documents as needed.
• Managing incoming and outgoing physical mail.
• Communication with opposing counsel, client advisors, COIs, etc.
• Coordinating legal matter and client follow-up.
• Greeting clients in person.
• Perform other job-related duties as needed to help drive our vision, mission, and values.

Skills/Abilities

• Familiarity with legal terminology.
• Experience with both litigation and transactional (e.g. real estate, business, estate planning, probate, etc.) legal matters.
• Excellent attention to detail.
• Strong organizational skills.
• Ability to work in a fast-paced environment.
• Strong written and verbal communication skills.
• Critical thinking and problem-solving skills.
• Strong time management skills.
• Ability to multitask.
• Computer literacy skills.
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Familiarity with Adobe Acrobat.
• Bilingual in Spanish a plus.
• A “team first” approach and exhibited ability to collaborate effectively.
• A positive attitude!

Education and Experience

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• Experience in a law firm or in-house legal setting.
• Experience using electronic software.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 40 pounds at times.

Diversity Statement

Smith Pauley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note: This is a part-time position with an hourly wage of $20. To apply, please visit the Smith Pauley website or email Dan McMahon.