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- Tasks: Coordinate client communication and manage legal documents in a fast-paced environment.
- Company: Join Smith Pauley, a dynamic law firm with a commitment to diversity and teamwork.
- Benefits: Part-time role with competitive hourly wage and opportunities for growth.
- Other info: Bilingual candidates and those with strong organisational skills are encouraged to apply.
- Why this job: Gain valuable experience in the legal field while working alongside leading attorneys.
- Qualifications: High school diploma required; experience in a law firm is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Supervisory Responsibilities
- Supervised by leading attorney(s)
Job Duties
- Coordinating client communication via email, mail, and phone, together with attorney
- Calendar coordination and meeting scheduling
- Physical and electronic document organization and management
- Preparing and editing draft cover letters, e-mail correspondence, pleadings and other legal documents
- Filing of pleadings and legal documents
- Recording of deeds
- Docketing, tracking and managing various attorney and court deadlines
- Creation of electronic and physical estate planning binders, trial binders, minute books, etc.
- Reporting to leading attorney(s)
- Answering incoming calls (client, COIs, courts etc.)
- Processing client expenses
- Assisting with preparation for client meetings
- Printing, copying, faxing and scanning documents as needed
- Managing incoming and outgoing physical mail
- Communication with opposing counsel, client advisors, COIs, etc.
- Coordinating legal matter and client follow-up
- Greeting clients in person
- Perform other job-related duties as needed to help drive our vision, mission, and values
Skills/Abilities
- Familiarity with legal terminology
- Experience with both litigation and transactional (e.g. real estate, business, estate planning, probate, etc.) legal matters
- Excellent attention to detail
- Strong organizational skills
- Ability to work in a fast-paced environment
- Strong written and verbal communication skills
- Critical thinking and problem-solving skills
- Strong time management skills
- Ability to multitask
- Computer literacy skills
- Proficiency in Microsoft Word, Excel, PowerPoint
- Familiarity with Adobe Acrobat
- Bilingual in Spanish a plus
- A "team first" approach and exhibited ability to collaborate effectively
- A positive attitude!
Education and Experience
- High school diploma or equivalent required
- Associate or bachelor's degree preferred
- Experience in a law firm or in-house legal setting
- Experience using electronic software
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 40 pounds at times
Diversity Statement
Smith Pauley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please note: This is a part-time position with an hourly wage of $20. To apply, please visit the Smith Pauley website or email Dan McMahon.
Legal Administrative Assistant in Hastings employer: Hastingschamber
Contact Detail:
Hastingschamber Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrative Assistant in Hastings
✨Tip Number 1
Get to know the company before your interview! Research their values, mission, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and appropriate for the legal environment. First impressions matter, so look sharp and ready to take on the role of a Legal Administrative Assistant.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the position!
We think you need these skills to ace Legal Administrative Assistant in Hastings
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Legal Administrative Assistant role. Highlight your experience with legal terminology and document management, as these are key skills we’re looking for.
Show Off Your Organisational Skills: We love a candidate who can juggle multiple tasks! In your application, give examples of how you've managed calendars, coordinated meetings, or organised documents in previous roles. This will show us you can thrive in our fast-paced environment.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon unless it’s relevant to the legal field. We appreciate strong written communication skills, so make every word count!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Hastingschamber
✨Know Your Legal Lingo
Brush up on legal terminology relevant to the role. Familiarity with terms related to litigation and transactional matters will show that you’re not just a pretty face but someone who understands the legal landscape.
✨Organise Your Thoughts
Prepare for common interview questions by organising your thoughts around your past experiences. Think about specific examples where you demonstrated strong organisational skills or effective communication, as these are key for a Legal Administrative Assistant.
✨Showcase Your Tech Savvy
Be ready to discuss your proficiency in Microsoft Office and any electronic software you've used. If you have experience with Adobe Acrobat, mention it! This role requires a good grasp of technology, so highlight your skills.
✨Bring a Positive Attitude
A 'team first' approach is essential. During the interview, let your positive attitude shine through. Show that you’re eager to collaborate and contribute to the team’s success, as this will resonate well with the interviewers.