Project Management Assistant in Hastings

Job Category: Programme Delivery Office,Project Management

Welcome to Heretaunga, the area renowned for its rich and fertile landscape that is sustained by its life-giving dews and waterways. Welcome to Heretaunga, whose beauty is observed by the sharp eye of the harrier hawk; a landscape rich in history and with an esteemed legacy of caring and providing for its inhabitants.

Hastings District Council is delivering one of the most significant capital programmes in its history—driven by long‑term growth, resilience, and recovery following Cyclone Gabrielle. As part of our newly established Programme Delivery Office, we are looking for a Project Management Assistant. You will play a critical role in supporting project managers, and programme delivery managers to deliver exceptional community outcomes. In this dynamic position, you’ll provide essential support to Programme and Project Managers, ensuring projects run smoothly and efficiently. Your responsibilities will include coordinating activities, managing schedules, maintaining documentation, and facilitating communication between stakeholders. You’ll be a key cog in keeping everyone connected.

You’ll assist with procurement, risk identification, and quality assurance, helping projects meet timelines and budgets. This role is perfect for someone with strong organisational skills, attention to detail, and a proactive approach. Experience with project administration, contract management, and familiarity with project management tools will set you up for success.

If you’re organised, detail‑driven, and love working in a fast‑paced, collaborative environment, this role is for you. If you thrive in a collaborative environment and want to make a difference in the Hastings District, we’d love to hear from you.

Bring your energy, problem‑solving skills, and passion for making a difference – and we’ll give you the opportunity to grow and thrive. Join us and help create a community we’re proud of.

Ōu wheako – about you

To be successful in this role you will have:

• Strong organisational and time management skills, with the ability to juggle multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills to work effectively with project teams, stakeholders, and external partners.
• Proven experience in project administration or coordination—ideally within an infrastructure or construction environment.
• Proficiency in project management tools (e.g., MS Project, Asana) and confidence using digital systems to track progress and resources.
• Attention to detail and accuracy in documentation, reporting, and financial tracking.
• A proactive approach to problem‑solving and risk management, supporting projects to stay on time and within budget.
• Bonus: Familiarity with local authority processes and contract administration.

This role is perfect for someone who thrives in a fast‑paced environment, enjoys collaboration, and wants to be part of a high‑performing Programme Delivery Office shaping the future of Hastings.

This role is part of the Infrastructure Group – The Infrastructure Group includes 3 Waters, Transportation, a Delivery Office, Business Support and a Professional Services Panel.

Situated in the heart of Ngāti Kahungunu, the Hastings district and Hawke’s Bay offer an enjoyable environment in which to live, work and play. We are an equal opportunity employer and value diversity. Are you keen to be part of our journey?

Click here to find out about all the great reasons why you\’ll want to work for us.

Please Note: Due to the highly competitive employment market, our vacancy close date may be subject to change if a suitable candidate is found, so don\’t delay in making your application.

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