Team Secretary

Job Title: Team Secretary

Reporting: Partner

Job Summary

This is a Team Secretarial role delivering support across the organisation, the successful candidate will support the organisation as part of a wider secretarial team of 5. This role will suit a super organised and experienced Secretary, who is pro-active, a strong team player and able to work to their own initiative.

Core Responsibilities

• General Secretarial support including filing of accounts and tax returns.
• Liaising with clients to ensure delivery of client documentation for accounts and tax preparations are logged to date.
• Monitor shared email inbox ensuring quick turnaround of tasks requested by partners and managers.
• Update and maintain various databases including updating HMRC with client details.
• Provide pro-active assistance across the organisation with wide ranging day-to-day requirements.
• Assist with raising fees for payroll and managers.
• Making Appointments and arranging meetings
• Attend meetings to take minutes and circulate to attendees
• Prepare report materials and PowerPoint presentations.
• Assist and deliver on ad hoc projects as they arise.
• Answering and directing telephone calls or messages, reception cover when necessary.
• Any other task as reasonably required to ensure the smooth running of the department and Firm

Who We are Looking For

• Demonstrable customer services and interpersonal skills
• Excellent communication (both verbal and written English) to a high standard
• Strong organisational skills
• Reliable & trustworthy with sense of confidentiality and discretion
• Proficient MS Office skills
• Friendly, can-do attitude
• Proactive, takes initiative
• Ability to multi-task
• Strong attention to detail

Team player

What We can Offer You

• Excellent working environment in a well-respected growing Accountancy Firm
• An organisation with a strong ethos to support wellbeing
• Opportunity to get involve in various social, charitable and environmental initiatives
• Competitive salary and benefits including pension, life assurance, and wellbeing allowance
• 25 days holiday per annum (excluding