At a Glance
- Tasks: Be the friendly face of our company, welcoming visitors and managing reception duties.
- Company: Join Harwin, a family-owned engineering firm with a global presence and a focus on innovation.
- Benefits: Enjoy a competitive salary, 25 days holiday, and a supportive work environment.
- Other info: Flexible hours and opportunities for career development in a dynamic workplace.
- Why this job: Make a positive first impression and be part of a collaborative team.
- Qualifications: Previous reception/admin experience and excellent communication skills are essential.
The predicted salary is between 24000 - 30000 £ per year.
Harwin plc is a Portsmouth-based, family-owned precision engineering company on an ambitious global growth journey. With a strong international presence and a well-established partner network, the organisation has built a reputation over decades for quality, reliability, and long-term thinking. The business is investing in technology, digital transformation, and ways of working, alongside the development of a new headquarters and state-of-the-art manufacturing facility in Portsmouth. The values associated with family ownership remain central — fostering a culture that emphasises collaboration, accountability, and sustained success.
For those looking to develop their careers, Harwin provides the opportunity to contribute to a growing organisation while being part of a team that values both innovation and long-term perspective.
The Receptionist will be the first point of contact for our customers and visitors, playing a vital role in creating a helpful and positive first impression of the business. This position is offered as a 12-month fixed-term maternity cover and forms part of a job share arrangement, working Monday to Wednesday. Flexibility is required to provide holiday cover for the other Job Share Receptionist, who works Thursday and Friday.
Main Duties And Responsibilities
- Meet and greet visitors – signing in process
- Monitor reception inbox and deal with any queries accordingly
- Update visitors form as and when required
- Update the weekly calendar with expected visitors and notify employees when their visitor arrives
- Keep tidy the meeting rooms and kitchen area for visitors and directors
- Order and replenish tea / coffee / snacks
- Answer the main switchboard and direct calls as appropriate
- Photocopying and scanning of documents for Directors
- Binding reports
- Order stationery, company branded work wear and PPE
- Make travel arrangements for the Directors
- Book meeting rooms for Directors and other members of staff
- Arrange lunches for Directors and visitors as and when required
- Direct lorry drivers to Goods In
- Keep folders for Company Pool Cars and book out on calendar as requested
- Set up new starters badges and make changes on Kantech system
- Update expenses for Reception Credit Card using Concur system
Qualifications, Skills And Experience
- Previous experience in a reception/admin role
- Strong attention to detail
- Excellent interpersonal skills and a good telephone manner
- Ability to work collaboratively across all areas and levels of the business
There will be a requirement to cover holidays for the other Job Share Receptionist who works Thursday and Friday.
Salary And Benefits
- Competitive Salary – pro rata
- 25 days holiday plus bank/public hols pro rata
- Additional 3 days off over the festive period
- Employee Assistance Programme
- Company pension scheme
- Life Cover 3x salary
- Company bonus scheme
As an equal opportunities’ employer, Harwin is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Harwin.
Receptionist (Maternity Cover – 12 Months, Job Share) in Portsmouth employer: Harwin
Harwin plc is an exceptional employer, offering a supportive and collaborative work culture that values innovation and long-term success. Located in Portsmouth, the company provides competitive benefits including a generous holiday allowance, a company pension scheme, and opportunities for career development within a family-owned business that prioritises employee well-being and inclusivity. Joining Harwin means being part of a dynamic team dedicated to quality and reliability while contributing to an exciting growth journey.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist (Maternity Cover – 12 Months, Job Share) in Portsmouth
✨Tip Number 1
First things first, make sure you know the company inside out. Harwin is all about quality and collaboration, so show us you understand their values. Research their recent projects or news to bring up in your conversations.
✨Tip Number 2
When you get that interview, be ready to showcase your interpersonal skills. As a receptionist, you'll be the face of the company, so practice your warm greetings and positive vibes. We want to see how you can create that welcoming atmosphere!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After your interview, drop a quick thank-you email to express your appreciation. It shows us you're keen and professional, which is exactly what we’re looking for.
✨Tip Number 4
Lastly, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Harwin family. Let’s get you on board!
We think you need these skills to ace Receptionist (Maternity Cover – 12 Months, Job Share) in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the Receptionist role. Highlight your previous reception or admin experience, and don’t forget to mention your attention to detail and interpersonal skills!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to express why you’re excited about joining Harwin and how you can contribute to our team. Keep it friendly and professional, just like the first impression you’ll make as our Receptionist.
Showcase Your Flexibility:Since this role involves job sharing and covering holidays, be sure to mention your flexibility in your application. Let us know how you can adapt to different schedules and support the team when needed!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our family at Harwin!
How to prepare for a job interview at Harwin
✨Know the Company Inside Out
Before your interview, take some time to research Harwin plc. Understand their values, recent developments, and what makes them unique in the precision engineering sector. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Interpersonal Skills
As a Receptionist, you'll be the first point of contact for visitors. Prepare examples of how you've successfully interacted with customers or handled difficult situations in previous roles. Highlight your excellent telephone manner and ability to create a welcoming atmosphere.
✨Demonstrate Attention to Detail
In this role, attention to detail is crucial. Be ready to discuss how you've managed tasks that require precision, like maintaining schedules or handling administrative duties. You might even want to bring a few examples of how you've kept things organised in past positions.
✨Be Ready for Flexibility Questions
Since this position involves job sharing and covering for holidays, expect questions about your flexibility. Think of instances where you've adapted to changing circumstances or taken on additional responsibilities. Showing that you're a team player who can step in when needed will be key.
