At a Glance
- Tasks: Support Buyers in the Womenswear department, managing orders and ensuring timely stock delivery.
- Company: Join Harvey Nichols, a leader in luxury fashion and innovation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for career growth.
- Other info: Fast-paced role with potential for career advancement in the luxury retail sector.
- Why this job: Be part of a creative team and make an impact in luxury buying.
- Qualifications: Organised, detail-oriented, and passionate about fashion; Excel skills are a plus.
The predicted salary is between 30000 - 40000 £ per year.
Harvey Nichols is looking for an organised, proactive and detail-oriented Buying Administrator to join our Womenswear Buying team at Head Office in Knightsbridge, the home of modern luxury, innovation and the world’s most desirable designer brands.
This is an exciting opportunity for someone passionate about product and luxury Womenswear to play a key role within a fast-paced and creative buying environment.
About the Role
As a Buying Administrator within Womenswear, you will support the Buyers throughout the entire buying cycle, from order placement through to delivery in store.
You will ensure the smooth running of department processes, maintain exceptional accuracy and provide vital commercial support to help drive performance.
- Raising all planned purchase orders and maintaining delivery schedules, working closely with Buyers, Suppliers, Merchandising, Warehouse and Stores to ensure timely stock delivery.
- Monitoring and chasing deliveries, proactively resolving issues and negotiating late delivery terms with suppliers where required.
- Analysing delivery, sales and performance data, producing ad hoc reports to support buying decisions.
- Checking supplier confirmations against buyer worksheets and resolving discrepancies efficiently.
- Managing supplier returns, including stock swaps, cancellation of balances and system updates.
- Responding to Warehouse and Store queries, arranging direct-to-store deliveries and providing timely and effective solutions.
- Reviewing quality concerns raised by stores and taking appropriate action on faulty or damaged stock.
- Building and maintaining strong supplier relationships through regular communication and distribution of weekly sales figures.
- Ensuring debit notes, supplier funding and sale-or-return stock are processed accurately and on time.
- Maintaining comprehensive departmental filing systems, including supplier files, order logs and cancellation records.
- Updating key trading documents such as FPSS, OTB trackers and brand sales files.
- Monitoring continuity lines, actioning replenishment and attending continuity reviews with the Assistant Buyer.
- Supporting the smooth running of the department through excellent housekeeping and secure handling of confidential information.
- Developing strong product knowledge across the industry through competitive shopping and independent floor walks.
- Actioning retail price changes accurately.
- Using reporting tools to analyse product performance by category, colour, size and style, providing insights and recommendations to the Buyer.
Is This You?
We’re seeking someone organised, accurate and enthusiastic about working in a fast-paced luxury buying environment.
- Do you have exceptional attention to detail and a high level of accuracy?
- Are you highly numerate, confident with Excel and comfortable working to tight deadlines?
- Can you manage multiple priorities while maintaining a proactive and positive attitude?
- Do you have strong written and verbal communication skills and enjoy working collaboratively?
- Have you previously worked in a buying office, or are you keen to begin your buying career?
If this sounds like you, we’d love to hear from you.
What’s next?
If you’re ready to take your next step into luxury buying then click
Apply and start your journey with us at Harvey Nichols, Knightsbridge.
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Buying Administrator - Womenswear employer: Harvey Nichols
Harvey Nichols offers an exceptional work environment at the iconic OXO Tower Restaurant, where creativity and culinary excellence thrive. As a Senior Chef de Partie, you will not only hone your skills in a prestigious setting but also benefit from a supportive culture that encourages mentorship and professional growth. With stunning views of London and a commitment to seasonal, modern British cuisine, this role promises a rewarding experience for passionate chefs looking to make their mark.
StudySmarter Expert Advice🤫
We think this is how you could land Buying Administrator - Womenswear
✨Tap into Fashion-Specific Platforms
When you're hunting for that entry-level role in fashion, check out platforms like Fashion Jobs or Not Just a Label. These sites focus on the fashion industry and can help you get your foot in the door with relevant listings that might not be on mainstream job boards.
✨Show Off Your Style on Social Media
Utilise Instagram and Pinterest to showcase your eye for fashion. Create a portfolio of your style or even designs if you’re feeling creative. This not only builds your personal brand but also gets you noticed by potential employers who are always on the lookout for fresh talent.
✨Join Fashion Networking Events
Get yourself along to local fashion events, pop-up shops or trade shows. Networking is key in fashion, so chat with industry professionals, and don't be shy to hand out your contact details. You never know who might put in a good word for you when an entry-level role opens up.
✨Apply Directly to Harvey Nichols
Don't forget to keep an eye on the careers page at Harvey Nichols for any entry-level openings. Applying directly through their website can often put you ahead of the competition, especially if they’re looking to fill roles quickly. Plus, it shows you’re genuinely interested in being part of their team!
We think you need these skills to ace Buying Administrator - Womenswear
Some tips for your application 🫡
Show Off Your Style:When you're applying for a job in fashion-apparel, it's crucial to let your personal style shine through in your application. Incorporate design elements or a unique layout in your CV that reflects your understanding of current trends and your creative flair. This helps us see how you think about aesthetics from the get-go!
Highlight Relevant Education & Experience:If you’ve taken any fashion courses or have experience in retail, make sure that's front and centre on your CV! Whether it's a part-time job at a clothing store or a fashion-related project you worked on at university, we want to see how your background aligns with our fashion-forward ethos at Harvey Nichols.
Passion Over Experience:Since this is an entry-level position, we understand you might not have loads of experience. So, in your cover letter, focus on your passion for fashion! Share why you're excited about working with us at Harvey Nichols, and connect it to your motivation for wanting to enter this vibrant industry.
Include a Portfolio, Even If Small:If you have any sketches, designs, or mood boards, don’t hesitate to share them! Even a small portfolio links creativity to your application and can set you apart. If you don't have any portfolio pieces yet, consider including links to your favourite fashion blogs or Instagram accounts that inspire you — we love seeing what gets you excited about fashion!
How to prepare for a job interview at Harvey Nichols
✨Show Off Your Passion for Fashion
Let’s be real; the fashion world is super competitive. So, we need to showcase our passion! Bring a portfolio of our best styling looks, whether it’s a mood board, personal projects, or even student work. It’s our chance to show Harvey Nichols that we live and breathe fashion!
✨Stay Trendy and Informed
Before the interview, we should catch up on current trends, famous designers, and industry news. It might just be the perfect icebreaker or the punchline to a question! Plus, it shows Harvey Nichols that we’re not just here for a job; we’re genuinely keen on what’s happening in the world of fashion.
✨Demonstrate Your Creativity
Since we're stepping into an entry-level role, we should be prepared to discuss our creative process. Maybe sketch a design or outline how we’d style a specific piece if asked. Harvey Nichols wants to see our imagination at work, so don’t be shy about expressing our unique ideas!
✨Know Your Fashion Terms
Let’s brush up on our fashion vocabulary! From ‘couture’ to ‘athleisure’, knowing the lingo can really help us in the interview. Harvey Nichols might throw in some technical questions, so being fluent in fashion speak will show we’re ready to dive into the industry headfirst.
