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For Companies At a Glance
- Tasks: Support Buyers in the luxury Menswear Shoes & Accessories buying cycle.
- Company: Join Harvey Nichols, a leader in modern luxury and designer brands.
- Benefits: Exciting career in a fast-paced environment with growth opportunities.
- Why this job: Be part of a creative team and make an impact in luxury retail.
- Qualifications: Organised, detail-oriented, and enthusiastic about luxury buying.
- Other info: Perfect for those looking to kickstart their buying career!
The predicted salary is between 36000 - 60000 £ per year.
Harvey Nichols is looking for an organised, proactive and detail-oriented Buying Administrator to join our Menswear Shoes & Accessories Buying team at Head Office in Knightsbridge, the home of modern luxury, innovation and the world’s most desirable designer brands. This is an exciting opportunity for someone passionate about product and luxury Menswear to play a key role within a fast-paced and creative buying environment.
About The Role
As a Buying Administrator within the Menswear Accessories team, you will support the Buyers throughout the entire buying cycle, from order placement through to delivery in store. You will ensure the smooth running of department processes, maintain exceptional accuracy and provide vital commercial support to help drive performance.
Key Responsibilities
- Raising all planned purchase orders and maintaining delivery schedules, working closely with Buyers, Suppliers, Merchandising, Warehouse and Stores to ensure timely stock delivery.
- Monitoring and chasing deliveries, proactively resolving issues and negotiating late delivery terms with suppliers where required.
- Analysing delivery, sales and performance data, producing ad hoc reports to support buying decisions.
- Checking supplier confirmations against buyer worksheets and resolving discrepancies efficiently.
- Managing supplier returns, including stock swaps, cancellation of balances and system updates.
- Responding to Warehouse and Store queries, arranging direct-to-store deliveries and providing timely and effective solutions.
- Reviewing quality concerns raised by stores and taking appropriate action on faulty or damaged stock.
- Building and maintaining strong supplier relationships through regular communication and distribution of weekly sales figures.
- Ensuring debit notes, supplier funding and sale-or-return stock are processed accurately and on time.
- Maintaining comprehensive departmental filing systems, including supplier files, order logs and cancellation records.
- Updating key trading documents such as FPSS, OTB trackers and brand sales files.
- Monitoring continuity lines, actioning replenishment and attending continuity reviews with the Assistant Buyer.
- Supporting the smooth running of the department through excellent housekeeping and secure handling of confidential information.
- Developing strong product knowledge across the industry through competitive shopping and independent floor walks.
- Actioning retail price changes accurately.
- Using reporting tools to analyse product performance by category, colour, size and style, providing insights and recommendations to the Buyer.
Is This You?
We’re seeking someone organised, accurate and enthusiastic about working in a fast-paced luxury buying environment. Do you have exceptional attention to detail and a high level of accuracy? Are you highly numerate, confident with Excel and comfortable working to tight deadlines? Can you manage multiple priorities while maintaining a proactive and positive attitude? Do you have strong written and verbal communication skills and enjoy working collaboratively? Have you previously worked in a buying office, or are you keen to begin your buying career? If this sounds like you, we’d love to hear from you.
What’s next?
If you’re ready to take your next step into luxury buying then click Apply and start your journey with us at Harvey Nichols, Knightsbridge.
Buying Administrator - Menswear Shoes & Accessories employer: Harvey Nichols
Contact Detail:
Harvey Nichols Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Administrator - Menswear Shoes & Accessories
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show your passion for luxury menswear and be ready to discuss how your skills align with the role. We want to see that you’re genuinely excited about joining the team!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your achievements. This will help us see how you can contribute to our buying team.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in our minds as we make our decisions.
We think you need these skills to ace Buying Administrator - Menswear Shoes & Accessories
Some tips for your application 🫡
Show Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you can keep things running smoothly, just like the role requires. Use examples from your past experiences to demonstrate your ability to manage multiple tasks efficiently.
Be Detail-Oriented: Attention to detail is key for this position. When writing your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is as polished as possible, reflecting the high standards we uphold at Harvey Nichols.
Show Your Passion for Luxury Menswear: Let us know why you're passionate about luxury menswear! Share your insights or experiences that connect you to the industry. This will help us see your enthusiasm and fit for our creative buying environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Harvey Nichols
✨Know Your Products
Before the interview, dive deep into the world of menswear shoes and accessories. Familiarise yourself with current trends, key brands, and what makes luxury products stand out. This knowledge will not only impress the interviewers but also show your genuine passion for the role.
✨Master the Numbers
Since the role requires a high level of accuracy and numeracy, brush up on your Excel skills. Be prepared to discuss how you've used data analysis in past roles or how you would approach analysing sales and performance data. Bring examples of reports you've created or insights you've derived from data.
✨Show Your Organisational Skills
As a Buying Administrator, organisation is key. Prepare to share specific examples of how you've managed multiple priorities in a fast-paced environment. Discuss any systems or tools you've used to keep track of orders, deliveries, and supplier communications.
✨Build Rapport with Interviewers
Strong communication skills are essential for this role. During the interview, engage with your interviewers by asking insightful questions about their buying processes and team dynamics. This not only shows your interest but also helps you build a connection, making you a memorable candidate.
