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For Companies At a Glance
- Tasks: Support Buyers in the fast-paced Menswear buying cycle and ensure smooth operations.
- Company: Join Harvey Nichols, a leader in luxury fashion and innovation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for career growth.
- Why this job: Be part of a creative team and make an impact in luxury Menswear.
- Qualifications: Organised, detail-oriented, and enthusiastic about luxury fashion.
- Other info: Perfect for those looking to kickstart their buying career in a vibrant setting.
The predicted salary is between 28800 - 43200 £ per year.
Harvey Nichols is looking for an organised, proactive and detail-oriented Buying Administrator to join our Menswear Buying team at Head Office in Knightsbridge, the home of modern luxury, innovation and the world’s most desirable designer brands. This is an exciting opportunity for someone passionate about product and luxury Menswear to play a key role within a fast-paced and creative buying environment.
Overview
As a Buying Administrator within Menswear, you will support the Buyers throughout the entire buying cycle, from order placement through to delivery in store. You will ensure the smooth running of department processes, maintain exceptional accuracy and provide vital commercial support to help drive performance.
Responsibilities
- Raising all planned purchase orders and maintaining delivery schedules, working closely with Buyers, Suppliers, Merchandising, Warehouse and Stores to ensure timely stock delivery.
- Monitoring and chasing deliveries, proactively resolving issues and negotiating late delivery terms with suppliers where required.
- Analysing delivery, sales and performance data, producing ad hoc reports to support buying decisions.
- Checking supplier confirmations against buyer worksheets and resolving discrepancies efficiently.
- Managing supplier returns, including stock swaps, cancellation of balances and system updates.
- Responding to Warehouse and Store queries, arranging direct-to-store deliveries and providing timely and effective solutions.
- Reviewing quality concerns raised by stores and taking appropriate action on faulty or damaged stock.
- Building and maintaining strong supplier relationships through regular communication and distribution of weekly sales figures.
- Ensuring debit notes, supplier funding and sale-or-return stock are processed accurately and on time.
- Maintaining comprehensive departmental filing systems, including supplier files, order logs and cancellation records.
- Updating key trading documents such as FPSS, OTB trackers and brand sales files.
- Monitoring continuity lines, actioning replenishment and attending continuity reviews with the Assistant Buyer.
- Supporting the smooth running of the department through excellent housekeeping and secure handling of confidential information.
- Developing strong product knowledge across the industry through competitive shopping and independent floor walks.
- Actioning retail price changes accurately.
- Using reporting tools to analyse product performance by category, colour, size and style, providing insights and recommendations to the Buyer.
Is This You?
We’re seeking someone organised, accurate and enthusiastic about working in a fast-paced luxury buying environment. Do you have exceptional attention to detail and a high level of accuracy? Are you highly numerate, confident with Excel and comfortable working to tight deadlines? Can you manage multiple priorities while maintaining a proactive and positive attitude? Do you have strong written and verbal communication skills and enjoy working collaboratively? Have you previously worked in a buying office, or are you keen to begin your buying career?
If this sounds like you, we’d love to hear from you.
What’s next?
If you’re ready to take your next step into luxury buying then click Apply and start your journey with us at Harvey Nichols, Knightsbridge.
Buying Administrator - Menswear employer: Harvey Nichols
Contact Detail:
Harvey Nichols Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Administrator - Menswear
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show your passion for luxury menswear and be ready to discuss how your skills can support their buying team. Confidence is key!
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a great way to reiterate your interest in the role and remind them of your enthusiasm for joining their team at Harvey Nichols.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about wanting to join the Harvey Nichols family.
We think you need these skills to ace Buying Administrator - Menswear
Some tips for your application 🫡
Show Your Passion for Menswear: When writing your application, let your enthusiasm for luxury menswear shine through. Share any relevant experiences or interests that demonstrate your passion for the industry and how it aligns with our values at Harvey Nichols.
Be Organised and Detail-Oriented: As a Buying Administrator, attention to detail is key. Make sure your application is well-structured and free of errors. Highlight your organisational skills by mentioning any tools or methods you use to stay on top of tasks and deadlines.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the Buying Administrator role. Use keywords from the job description to show that you understand what we’re looking for.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team at Harvey Nichols!
How to prepare for a job interview at Harvey Nichols
✨Know Your Product
Before the interview, dive deep into the world of luxury menswear. Familiarise yourself with current trends, key brands, and the buying process. This knowledge will not only impress your interviewers but also show your genuine passion for the role.
✨Showcase Your Organisational Skills
As a Buying Administrator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you maintained accuracy and efficiency under pressure, as this will resonate well with the fast-paced environment at Harvey Nichols.
✨Be Data Savvy
Since the role involves analysing delivery and sales data, brush up on your Excel skills. Be ready to discuss how you've used data in previous roles to make informed decisions. If possible, bring along examples of reports you've created or insights you've provided that led to positive outcomes.
✨Communicate Effectively
Strong communication is crucial in this role. Practice articulating your thoughts clearly and confidently. During the interview, demonstrate your ability to build relationships by discussing how you've effectively collaborated with suppliers or team members in the past.
