Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Lead the PMO team, manage schedules, and prepare documents for high-level meetings.
- Company: Join a dynamic organisation in Edinburgh focused on effective project management.
- Benefits: Enjoy hybrid working, flexible hours, and opportunities for professional growth.
- Why this job: Be part of a supportive team, enhance your skills, and make a real impact.
- Qualifications: Strong communication skills, time management, and proficiency in Microsoft Office required.
- Other info: This role is inside IR35; Basic Disclosure Scotland needed.
The predicted salary is between 36000 - 60000 £ per year.
Harvey Nash's client is looking for a Lead Administrator on a 6 month contract.
Main Responsibilities
- Maintain day to day responsibility for the Portfolio Management Office (PMO) team escalating matters to the Head of Portfolio Management Office by exception.
- Lead the co-ordination of the Programme Management Office (PMO) Team's activities. This includes but is not limited to preparing and circulating documents for high level meetings, including agendas and minutes, and compiling action lists ensuring all actions are followed up.
- Prepare emails, spreadsheets and PowerPoint presentations and maintain electronic files.
- Organise and support the co-ordination of the work of the Team, including diary management, prioritising of meetings and appointments, and liaising with others to agree meeting times, negotiating where necessary.
- Ensure that the processing of invoices and raising of purchase order numbers and goods receipting is completed by the PMO Team. Organise payments within the organisation and maintain accurate records.
- Participate in meetings and ensure accurate minutes and actions are captured.
- Provide administrative assistance including recruitment support, arranging interviews, diary management for interview panels, organising induction schedules and arranging new start processes.
- Maintain sickness absence and holiday absence records on an ongoing basis.
- Ensure other general administrative tasks as required including photocopying, mail handling, travel bookings, stationery/IT/furniture ordering.
- Provide office administrative support for the team e.g. health and safety, fire alarm testing, phone/desk lists, maintenance issues and basic IT support to team.
Key Skills
- Demonstrable strong interpersonal and communication skills.
- Experience of producing high-level correspondence and communication, such as compiling agenda points, summaries of briefing papers and producing committee minutes.
- Demonstrable time-management skills.
- Must be approachable, conduct themselves in a highly professional manner and be tactful and diplomatic when handling sensitive situations.
- Ability to be resilient and stay calm when working under pressure.
- Must be flexible, self-motivated and target-driven.
- Ability to use initiative, with high attention to detail.
- Strong capability in building and maintaining confidence of others, including senior management and external contacts.
- An excellent working knowledge of Microsoft Office, IT software packages, internet and Outlook emails & calendars, Sharepoint/Teams.
The role falls inside of IR35 and is hybrid working with the expectation to attend the Edinburgh office 3 days a week. Please note that for this role you must have or be happy to get a Basic Disclosure Scotland. To apply, please send your CV using the link.
Lead Administrator employer: Harvey Nash
Contact Detail:
Harvey Nash Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Administrator
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft Office, SharePoint, and Teams. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will show us that you can handle the dynamic nature of the Lead Administrator position.
✨Tip Number 3
Practice your communication skills, especially in writing. Since the role involves producing high-level correspondence and meeting minutes, being able to convey information clearly and concisely will be crucial.
✨Tip Number 4
Prepare to discuss your experience in handling sensitive situations with tact and diplomacy. We value candidates who can maintain professionalism under pressure, so think of scenarios where you've demonstrated this ability.
We think you need these skills to ace Lead Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Lead Administrator role. Focus on your administrative capabilities, time-management skills, and any experience with PMO activities.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities and skills mentioned in the job description. Use examples from your past experiences to demonstrate how you meet these requirements.
Highlight Technical Proficiency: Since the role requires strong knowledge of Microsoft Office and other IT software, ensure you mention your proficiency in these tools. Provide specific examples of how you've used them in previous roles.
Showcase Interpersonal Skills: Given the emphasis on communication and interpersonal skills, include examples of how you've successfully managed relationships with colleagues or stakeholders in your application.
How to prepare for a job interview at Harvey Nash
✨Showcase Your Organisational Skills
As a Lead Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully coordinated projects or managed schedules in the past, highlighting your time-management skills.
✨Prepare for High-Level Communication
You'll be responsible for producing high-level correspondence and meeting minutes. Be ready to discuss your experience in drafting agendas and summarising discussions. Bring samples of your written work if possible to showcase your communication skills.
✨Demonstrate Your Interpersonal Skills
This role requires strong interpersonal skills, so be prepared to discuss how you build relationships with colleagues and senior management. Think of specific instances where your diplomacy and tact helped resolve sensitive situations.
✨Familiarise Yourself with Microsoft Office and IT Tools
Since the job requires a strong capability in Microsoft Office and other IT software, brush up on your skills before the interview. Be ready to discuss your proficiency with tools like Excel, PowerPoint, and SharePoint, and how you've used them in previous roles.
