At a Glance
- Tasks: Support senior leadership and manage office operations in a dynamic environment.
- Company: Join a leading international glass and metal packaging business in Paddington.
- Benefits: Competitive daily rate, hybrid working, and potential for permanent role.
- Other info: Opportunity for career growth in a globally recognised organisation.
- Why this job: Be the backbone of a busy corporate office and make a real impact.
- Qualifications: Experience as an Executive Assistant in fast-paced settings and strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking an experienced Executive Assistant to join a leading international glass and metal packaging business headquartered in Paddington, London. This is an excellent opportunity for a proactive and adaptable professional who enjoys a varied role, combining Executive Assistant support with office management, facilities coordination, and workplace experience responsibilities.
You will play a key role in supporting the day-to-day operations of a busy corporate office while providing high-level support to senior leadership when required. Working within a fast-paced international environment, you will act as a central point of contact for colleagues, visitors, suppliers, and stakeholders across the business.
Key Responsibilities- Support the smooth day-to-day running of the office, including facilities coordination and supplier management.
- Provide front-of-house support and act as a key point of contact for visitors and employees.
- Coordinate workplace initiatives, including sustainability programmes, social events, and charity activities.
- Arrange domestic and international travel, including managing associated expenses.
- Organise meetings, conferences, and internal events.
- Liaise with a global network of Executive Assistants, Personal Assistants, and senior stakeholders.
- Provide Executive Assistant support to leadership teams as required.
- Manage complex diaries across multiple time zones.
- Coordinate schedules, prioritise conflicting demands, and resolve diary challenges.
- Prepare meeting materials and ensure meetings run smoothly.
- Handle confidential information with professionalism and discretion.
- Previous experience as an Executive Assistant or Personal Assistant within a fast-paced and/or international environment.
- Experience supporting senior stakeholders and leadership teams.
- Background in office management, facilities management, or workplace operations.
- Strong organisational skills with the ability to manage multiple priorities effectively.
- Excellent communication and stakeholder management skills.
- High attention to detail and a proactive, hands-on approach.
- Ability to work independently and adapt to changing business needs.
- Strong problem-solving skills and the confidence to take ownership of responsibilities.
- Opportunity to join a globally recognised organisation.
- Diverse role combining Executive Assistant, workplace, and office management responsibilities.
- Hybrid working arrangement.
- Competitive daily rate of up to £200 per day (Inside IR35).
- Potential for the role to become permanent for the right candidate.
If you're an organised, professional, and adaptable Executive Assistant looking for your next challenge, we'd love to hear from you.
Executive Assistant employer: Harvey Nash
Join a leading international glass and metal packaging business in Paddington, London, where you will thrive in a dynamic and supportive work culture that values adaptability and initiative. With opportunities for professional growth and a hybrid working arrangement, this role offers a unique chance to contribute to meaningful workplace initiatives while supporting senior leadership in a fast-paced environment. Enjoy competitive compensation and the potential for a permanent position, making this an excellent employer for those seeking a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. You never know who might have the inside scoop on an Executive Assistant role that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute as an Executive Assistant.
✨Tip Number 3
Practice your pitch! Be ready to explain how your previous experience aligns with the responsibilities of the role. Highlight your organisational skills and ability to manage multiple priorities effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your previous experience in fast-paced environments and any relevant office management skills to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've supported senior stakeholders and managed complex diaries in the past.
Show Off Your Organisational Skills:In your application, give us a glimpse of your organisational prowess. Talk about how you prioritise tasks and manage multiple responsibilities, especially in a busy corporate setting. We love a proactive approach!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Harvey Nash
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a fast-paced environment. Familiarise yourself with the key tasks mentioned in the job description, like managing complex diaries and coordinating travel. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your strong organisational skills and ability to handle conflicting demands effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. For instance, they might ask how you'd handle a last-minute change in a senior leader's schedule. Think through potential challenges and prepare your responses in advance, showcasing your proactive approach and confidence in taking ownership of responsibilities.
✨Demonstrate Your Communication Skills
As an Executive Assistant, excellent communication is key. Be prepared to discuss how you've liaised with various stakeholders in the past. Highlight your experience in front-of-house support and managing relationships with suppliers and colleagues. This will show that you can effectively act as a central point of contact within the organisation.
