Executive Assistant in City of London

Location: Paddington, London

Working Pattern: Hybrid

Contract: Interim Contract

Rate: Up to £200 per day (Inside IR35)

Potential for Permanent Opportunity

We are seeking an experienced Executive Assistant to join a leading international glass and metal packaging business headquartered in Paddington, London. This is an excellent opportunity for a proactive and adaptable professional who enjoys a varied role, combining Executive Assistant support with office management, facilities coordination, and workplace experience responsibilities. You will play a key role in supporting the day-to-day operations of a busy corporate office while providing high-level support to senior leadership when required. Working within a fast-paced international environment, you will act as a central point of contact for colleagues, visitors, suppliers, and stakeholders across the business.

Key Responsibilities

• Support the smooth day-to-day running of the office, including facilities coordination and supplier management.
• Provide front-of-house support and act as a key point of contact for visitors and employees.
• Coordinate workplace initiatives, including sustainability programmes, social events, and charity activities.
• Arrange domestic and international travel, including managing associated expenses.
• Organise meetings, conferences, and internal events.
• Liaise with a global network of Executive Assistants, Personal Assistants, and senior stakeholders.
• Provide Executive Assistant support to leadership teams as required.
• Manage complex diaries across multiple time zones.
• Coordinate schedules, prioritise conflicting demands, and resolve diary challenges.
• Prepare meeting materials and ensure meetings run smoothly.
• Handle confidential information with professionalism and discretion.

Required Experience

• Previous experience as an Executive Assistant or Personal Assistant within a fast-paced and/or international environment.
• Experience supporting senior stakeholders and leadership teams.
• Background in office management, facilities management, or workplace operations.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent communication and stakeholder management skills.
• High attention to detail and a proactive, hands-on approach.
• Ability to work independently and adapt to changing business needs.
• Strong problem-solving skills and the confidence to take ownership of responsibilities.

What's on Offer?

• Opportunity to join a globally recognised organisation.
• Diverse role combining Executive Assistant, workplace, and office management responsibilities.
• Hybrid working arrangement.
• Competitive daily rate of up to £200 per day (Inside IR35).
• Potential for the role to become permanent for the right candidate.

If you're an organised, professional, and adaptable Executive Assistant looking for your next challenge, we'd love to hear from you.