At a Glance
- Tasks: Support the CIO with diary management, meetings, and event organisation.
- Company: Leading Higher Education institution in Lancaster with a hybrid work model.
- Benefits: Gain valuable experience in a dynamic environment with flexible working options.
- Other info: 3-month contract with potential for future opportunities.
- Why this job: Make a real difference in university operations while developing your professional skills.
- Qualifications: Strong organisational skills and ability to manage multiple tasks effectively.
The predicted salary is between 30000 - 40000 € per year.
Harvey Nash is currently recruiting for a contract opportunity with a leading Higher Education client of ours based in Lancaster. They are looking for a personal/executive assistant to support the CIO with the day-to-day management of the university.
Responsibilities:
- Provide support service to the CIO, including management of diaries/supporting correspondence, arranging meetings, production of draft papers for committees, obtaining and preparing briefing materials.
- Organise conference and travel arrangements for the CIO.
- Be responsible for sickness monitoring and coordinating annual leave.
- Arrange regular progress meetings with the CIO and their direct reports.
- Provide support for external liaison activities, including suppliers, visitors, auditors.
- Maintain a database of divisional external contacts.
- Organize events, away days, programmes.
- Represent the division as appropriate on working groups, forums, committees.
- Be responsible for ensuring good divisional governance and the smooth conduct of divisional meetings and committees.
Personal/Executive Assistant employer: Harvey Nash Plc
Join a prestigious higher education institution in Lancaster, where you will play a vital role in supporting the CIO and contributing to the smooth operation of the university. Our hybrid work culture promotes flexibility and work-life balance, while our commitment to employee development ensures you have ample opportunities for growth and advancement. Experience a collaborative environment that values innovation and inclusivity, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal/Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the higher education sector and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the university and the CIO's role. Understand their challenges and think about how your skills can help. This will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As a Personal/Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the job.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're proactive and serious about landing that contract.
We think you need these skills to ace Personal/Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal/Executive Assistant role. Highlight relevant experience, especially in diary management and correspondence support, as these are key responsibilities for the position.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for supporting the CIO. Mention specific skills that align with the job description, like organising meetings and managing travel arrangements.
Showcase Your Organisational Skills:In both your CV and cover letter, emphasise your organisational skills. Give examples of how you've successfully managed multiple tasks or projects, as this will resonate well with the responsibilities outlined in the job description.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Harvey Nash Plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal/Executive Assistant. Familiarise yourself with diary management, meeting coordination, and the importance of effective communication. This will help you demonstrate your knowledge and show that you're ready to support the CIO effectively.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to organise events, manage travel arrangements, and maintain databases. This will give the interviewer confidence in your organisational capabilities.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle certain situations, like managing conflicting schedules or dealing with unexpected changes. Think through potential scenarios beforehand and have clear, concise responses ready. This shows your problem-solving skills and adaptability, which are crucial for this role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the organisation. Inquire about the CIO's priorities or the team dynamics. This not only demonstrates your enthusiasm but also helps you gauge if the position is the right fit for you.
