At a Glance
- Tasks: Support the CIO with diary management, meetings, and event organisation.
- Company: Leading Higher Education institution in Lancaster with a hybrid work model.
- Benefits: Gain valuable experience in a dynamic environment with flexible working options.
- Other info: 3-month contract with opportunities for networking and professional growth.
- Why this job: Make a real impact by supporting leadership in a prestigious university setting.
- Qualifications: Strong organisational skills and ability to manage multiple tasks effectively.
The predicted salary is between 30000 - 40000 € per year.
Harvey Nash is currently recruiting for a contract opportunity with a leading Higher Education client of ours based in Lancaster. They are looking for a personal/executive assistant to support the CIO with the day-to-day management of the university.
Responsibilities:
- Provide support service to the CIO, including management of diaries/supporting correspondence, arranging meetings, production of draft papers for committees, obtaining and preparing briefing materials.
- Organise conference and travel arrangements for the CIO.
- Be responsible for sickness monitoring and coordinating annual leave.
- Arrange regular progress meetings with the CIO and their direct reports.
- Provide support for external liaison activities, including suppliers, visitors, auditors, and stakeholders.
- Maintain a database of divisional external contacts.
- Organise events, away days, programmes and initiatives.
- Represent the division as appropriate on working groups, forums, and committees.
- Be responsible for ensuring good divisional governance and the smooth conduct of divisional meetings and committees.
Personal/Executive Assistant in Lancaster employer: Harvey Nash Plc
As a leading Higher Education institution in Lancaster, we pride ourselves on fostering a collaborative and inclusive work culture that values innovation and professional growth. Our employees enjoy a hybrid working model, competitive benefits, and ample opportunities for development, making it an ideal environment for those seeking meaningful and rewarding employment while contributing to the academic community.
StudySmarter Expert Advice🤫
We think this is how you could land Personal/Executive Assistant in Lancaster
✨Tip Number 1
Network like a pro! Reach out to your connections in the higher education sector and let them know you're on the lookout for a Personal/Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the university and the CIO's work. Show that you’re not just another candidate; demonstrate your knowledge about their projects and how you can support them effectively. This will set you apart from the crowd!
✨Tip Number 3
Practice your organisational skills! As a Personal/Executive Assistant, you'll need to juggle multiple tasks. Consider doing mock scenarios where you manage a busy diary or plan an event. This will help you feel more confident when discussing your skills in interviews.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that contract. Plus, applying directly shows your enthusiasm and commitment to the role. Let’s get you that job!
We think you need these skills to ace Personal/Executive Assistant in Lancaster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal/Executive Assistant role. Highlight relevant experience, especially in diary management and correspondence support, as these are key responsibilities for the position.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for supporting the CIO. Mention specific skills that align with the job description, like organising meetings and managing travel arrangements.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks or projects. This role requires excellent organisational skills, so let us know how you keep everything running smoothly!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get you one step closer to joining our team!
How to prepare for a job interview at Harvey Nash Plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal/Executive Assistant. Familiarise yourself with diary management, meeting coordination, and the importance of effective communication. This will help you demonstrate your knowledge and show that you're ready to support the CIO effectively.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to organise events, handle travel arrangements, and maintain databases. This will give the interviewer confidence in your capability to manage the diverse responsibilities of the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle certain situations, like managing conflicting schedules or dealing with unexpected changes. Think through potential scenarios beforehand and have clear, concise responses ready. This shows your problem-solving skills and adaptability, which are crucial for this position.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the organisation. Inquire about the CIO's priorities or the team dynamics. This not only demonstrates your enthusiasm but also helps you gauge if the role is the right fit for you.
