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- Tasks: Support senior team members with diary management and correspondence administration.
- Company: Join a dynamic organisation in Edinburgh focused on corporate affairs and information management.
- Benefits: Enjoy a hybrid work model and gain valuable experience in a professional setting.
- Why this job: Perfect for those looking to develop organisational skills and work in a collaborative environment.
- Qualifications: Strong organisational skills and familiarity with Microsoft Office are essential.
- Other info: This is a 6-month contract role, ideal for students seeking practical experience.
The predicted salary is between 30000 - 42000 £ per year.
Harvey Nash's Client is looking for an Executive Office Assistant on a 6 month contract.
Main Responsibilities
- Monitoring the Freedom of Information request (FOI) and Corporate Affairs mailboxes.
- Administration of correspondence/FOI/EIR/Complaints lead/requests.
- Assisting senior team members with diary management, monitoring and responding to emails as appropriate.
- Assist with planning and accurate minute taking for key senior meetings (in person and hybrid).
- Assist in managing other corporate correspondence, triaging, commissioning and quality assuring responses.
- Assist in responding to Freedom of Information Requests and requests made through Environmental Information Regulations, undertaking duties such as logging and triaging requests, contributing to compilation of draft responses, and carrying out redactions.
- Logging and triaging complaints.
Key Skills
- Excellent organisational skills, with the ability to prioritise workloads and find efficient ways of managing work.
- Ability to use a range of digital communication platforms and computer systems eg Microsoft Office products.
- Experience of redacting documents ensuring compliance with legal and regulatory standards.
- Strong ability to work as part of a team.
Executive Office Assistant employer: Harvey Nash Plc
Contact Detail:
Harvey Nash Plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Office Assistant
✨Tip Number 1
Familiarise yourself with Freedom of Information (FOI) requests and Environmental Information Regulations (EIR). Understanding these processes will not only help you in the role but also show your potential employer that you're proactive and knowledgeable about key responsibilities.
✨Tip Number 2
Brush up on your organisational skills by practising effective diary management techniques. Consider using digital tools or apps to manage schedules, as this will demonstrate your ability to handle the demands of senior team members' calendars efficiently.
✨Tip Number 3
Get comfortable with Microsoft Office products, especially Word and Excel, as they are essential for tasks like minute-taking and document redaction. You might even want to take a quick online course to enhance your skills and boost your confidence.
✨Tip Number 4
Practice your communication skills, both written and verbal. Since you'll be dealing with various correspondence and complaints, being able to articulate your thoughts clearly and professionally will set you apart from other candidates.
We think you need these skills to ace Executive Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Executive Office Assistant role. Emphasise your organisational skills, experience with diary management, and familiarity with digital communication platforms.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key skills mentioned in the job description. Explain how your background makes you a great fit for managing FOI requests and assisting senior team members.
Showcase Relevant Experience: In your application, provide examples of past roles where you successfully managed correspondence, took minutes at meetings, or handled complaints. This will demonstrate your capability to perform the tasks required in this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Office Assistant.
How to prepare for a job interview at Harvey Nash Plc
✨Showcase Your Organisational Skills
As an Executive Office Assistant, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've prioritised workloads and organised your time effectively in previous roles.
✨Familiarise Yourself with FOI and EIR Processes
Understanding Freedom of Information and Environmental Information Regulations is key for this role. Brush up on these processes and be ready to explain how you would handle requests and ensure compliance during the interview.
✨Demonstrate Teamwork and Communication Skills
This position requires collaboration with senior team members. Prepare to share experiences where you've successfully worked as part of a team, highlighting your communication skills and how you’ve contributed to group success.
✨Prepare for Minute Taking Scenarios
Since accurate minute taking is part of the job, practice summarising meetings or discussions. You might be asked how you would approach this task, so having a clear method in mind will impress your interviewers.
