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- Tasks: Provide high-level PA support, manage communications, and coordinate meetings.
- Company: Join a dynamic team focused on governance and corporate records.
- Benefits: Enjoy remote work flexibility and competitive day rates.
- Why this job: Gain valuable experience in governance while supporting influential leaders.
- Qualifications: No specific qualifications required, but strong organisational skills are essential.
- Other info: This is a 3-month contract role, starting ASAP.
Job Description
Board Governance Assistance | 3 Month Contract | (Inside IR35) | Remote | Starting ASAP
Day Rate: DOE
About the role:
You will
- Provide high-level PA support to the Chair, managing diary, travel, and communications.
- Act as first point of contact, handling enquiries and correspondence with discretion and efficiency.
- Manage and triage incoming mail and emails, ensuring timely and appropriate responses.
- Support governance processes in line with client standards, including maintaining registers and records.
- Draft and prepare correspondence, reports, and meeting documentation.
- Coordinate and minute meetings, ensuring accurate records and follow-up actions.
- Maintain organised filing systems using Microsoft 365, ensuring accessibility and accuracy.
- Liaise with internal teams and external partners to support the Chair and Non-Executive Directors.
- Provide flexible support to the Governance & Corporate Records Manager and Board Secretary.
Main Duties:
- General Admin duties
- Creating Agendas from Workplans/Action Plans
- Updating Workplans/Action Plans where appropriate
- Attending committee meetings
- Completing detailed minutes as a result of attending committee meetings, often in a variety of different styles
- Diary Management
- Arrangement of travel, accommodation, refreshments
- Organising and co-ordinating large events which often requires dealing with many different stakeholders with differing views/expectations
- Exceptional organisational skills to be able to work on several different tasks that often have conflicting deadlines
This role has been deemed Inside IR35 by the client. Applicants must hold, or be happy to apply for, a valid Basic Disclosure Scotland. Please click the link to apply.
Admin Assistant employer: Harvey Nash Plc
Contact Detail:
Harvey Nash Plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarise yourself with the governance processes relevant to the role. Understanding how boards operate and the importance of maintaining accurate records will give you an edge in discussions during interviews.
✨Tip Number 2
Brush up on your Microsoft 365 skills, particularly in applications like Outlook for diary management and Word for drafting correspondence. Being proficient in these tools will demonstrate your readiness for the role.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks with conflicting deadlines in the past. This will showcase your exceptional organisational skills, which are crucial for this position.
✨Tip Number 4
Network with professionals in similar roles or industries. Engaging with others can provide insights into the expectations of the position and may even lead to referrals or recommendations.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the Admin Assistant role. Focus on your organisational skills, diary management, and any experience with governance processes or minute-taking.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Emphasise your ability to handle enquiries discreetly, manage communications efficiently, and support governance processes.
Showcase Your Skills: In your application, clearly demonstrate your proficiency with Microsoft 365 and your exceptional organisational skills. Provide examples of how you've successfully managed multiple tasks with conflicting deadlines in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Admin Assistant role.
How to prepare for a job interview at Harvey Nash Plc
✨Showcase Your Organisational Skills
As an Admin Assistant, you'll need exceptional organisational skills. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, especially under tight deadlines.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information and acting as the first point of contact, it's crucial to convey your ability to maintain confidentiality and professionalism. Share experiences where you successfully managed confidential communications.
✨Familiarise Yourself with Microsoft 365
This role requires maintaining organised filing systems using Microsoft 365. Brush up on your skills with this software and be ready to discuss how you've used it in previous roles to enhance efficiency.
✨Prepare for Governance Processes
Understanding governance processes is key for this position. Research the basics of board governance and be ready to discuss how you can support these processes effectively, including drafting reports and coordinating meetings.