Program Coordinator

• Portfolio flex: the external events calendar peaks in the second half of the year, so this role carries the flexibility to support intern programming and orientations in the first half.
• Travel and overtime: 10-20% travel, primarily domestic. Overtime may be required around events, with prior approval.
• This event coordinator role will be responsible for the planning and execution of internal and external recruiting events.

Responsibilities (Event Planning & Execution):

• Own end-to-end delivery of assigned Tier 3 Recruiting and Partnerships events across your region, including planning, stakeholder coordination, marketing and logistics against defined objectives, timelines and budgets.
• Support Tier 1 and Tier 2 events by delivering assigned workstreams in partnership with the event/program lead.
• Manage event production and logistics for owned events and assigned workstreams, including venues, rooms, catering, security, audiovisual and staging.
• Coordinate external event vendors, managing agreed deliverables, timelines and service quality.
• Manage event inventory and swag, including ordering, distribution and reconciliation.
• Attend events, serving as the event lead and primary point of contact for Tier 3 events, and providing on-site execution support for Tier 1 and Tier 2 events.
• Partner with Marketing and Brand teams to develop and refine event materials.
• Prepare event recaps and administer surveys, capturing engagement, participant feedback and results to support evaluation of event outcomes and ROI.
• Support PO tracking and invoice follow up, and prepare purchase requests for FTE submission and approval.

Minimum Qualifications

• 3+ years of relevant experience in event planning, event operations, event marketing or coordination.
• Demonstrated experience delivering assigned events end to end, and supporting defined goals on events led by others.
• Strong organizational skills and attention to detail, with the ability to manage multiple events, deadlines and competing priorities in a fast-paced environment.
• Experience coordinating event logistics, external vendors and budgets.
• Effective verbal and written communication skills, with the ability to coordinate clearly with internal stakeholders, external partners and event participants.
• Ability to work independently with clear ownership of deliverables and timely follow-through, and to collaborate across functions and teams.
• A strong customer service focus, with the ability to anticipate needs and deliver well-organized, welcoming experiences.
• Strong problem-solving skills and sound judgment, including the ability to clarify ambiguous requirements, resolve execution issues and escal ...

Preferred Qualifications:

• Recruiting events/ events planning experience
• Experience with Microsoft office, Slack and Google Suite